Executive Assistant to CEO

Position Overview

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, organizational, and confidential support to the CEO and Board of Education. This position ensures efficient and professional operations within the CEO's Office, manages sensitive communications, and serves as a liaison between district leadership, staff, parents, community partners, and external agencies.

Reports To: CEO

Supervises: Administrative clerical support (as assigned)

• Associate's degree required;
  Bachelor's degree preferred (Business Administration, Communications, Public Administration, or related field).
• Minimum of five (5) years of progressive administrative experience, preferably in an educational or public sector setting.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and Board management platforms (e.g., Board Docs, Board Book).
• Strong organizational, time-management, and problem-solving skills with the ability to manage multiple priorities under tight deadlines.
• Professional demeanor with the ability to work effectively with a wide range of stakeholders including Board members, administrators, staff, parents, and the community.

• Manages the daily operations of the Superintendent's Office with professionalism, efficiency, and discretion.
• Screens incoming correspondence, calls, and visitors; prioritizes requests and ensures appropriate follow‑up.
• Prepares and edits correspondence, reports, memoranda, and presentations on behalf of the Superintendent.
• Maintains the Superintendent's calendar, schedules appointments, and coordinates meetings, conferences, and travel arrangements.
• Oversees the preparation of materials for the Superintendent's leadership team and external engagements.

• Prepares and organizes Board meeting agendas, packets, and official minutes in collaboration with the Superintendent and Board Secretary.
• Ensures timely distribution of all Board‑related materials in accordance with the Open Meetings Act.
• Maintains Board records, policies, and archives in compliance with district and state regulations.
• Coordinates logistics for Board meetings, workshops, and public hearings.

• Acts as a liaison between the Superintendent and internal/external stakeholders, ensuring timely and accurate communication.
• Drafts and disseminates official district correspondence, announcements, and reports.
• Maintains an organized filing and records‑management system for confidential and general administrative files.
• Coordinates special projects and district‑wide initiatives as assigned by the Superintendent.

• Assists with budget tracking, purchase orders, and expense reimbursements for the Superintendent's Office.
• Supports grant or vendor‑related documentation as needed.
• Maintains accurate records of contracts, personnel actions, and Board‑approved items.

• Handles confidential personnel, student, and Board information with the highest level of discretion.
• Demonstrates professionalism, integrity, and diplomacy in all interactions.
• Supports the mission, vision, and goals of the Superintendent and the Board of Education.
• Work Year: 12 months
• Work Schedule:
  
  8 hours per day (as determined by the Superintendent)
• Salary:
  Commensurate with experience and established district administrative salary schedule
• Evaluation:
  Annual performance evaluation conducted by the Superintendent

• Prolonged periods of sitting and working at a computer.
• Occasional lifting of office materials (up to 20 lbs).
• Ability to work extended or flexible hours for evening meetings or special events.

• Demonstrates initiative and anticipates the needs of the Superintendent.
• Maintains composure and effectiveness under pressure.
• Consistently produces high‑quality, accurate work with attention to detail.