Coordinator, MRO & PM

Voyant Beauty is a company that develops and manufactures beauty, personal, and home care products for a range of brands and retailers.

We are seeking an organized, detail‑oriented coordinator to manage preventive maintenance programs, maintain accurate MRO inventory, and ensure equipment reliability in a fast‑paced manufacturing environment. This role is critical to minimizing downtime, optimizing maintenance effectiveness, and supporting operational excellence.

• Maintain, coordinate, and optimize preventive maintenance (PM) schedules to ensure equipment reliability and regulatory compliance.
• Create, prioritize, assign, and close work orders within the CMMS.
• Monitor PM completion rates and follow up on overdue maintenance activities.
• Maintain accurate equipment histories, asset records, and maintenance documentation.
• Support maintenance planning and scheduling activities to maximize workforce efficiency and equipment uptime.
• Manage MRO storeroom inventory, including spare parts, tools, and maintenance supplies.
• Establish and maintain appropriate inventory min/max levels for critical spare parts.
• Perform cycle counts and inventory audits to ensure inventory accuracy.
• Coordinate purchasing activities, process purchase requisitions, and monitor material availability.
• Collaborate with vendors and suppliers to ensure timely delivery of maintenance materials and services.
• Track maintenance KPIs, including PM compliance, work order completion, equipment downtime, and inventory performance.
• Generate reports and analyze maintenance data to identify trends and improvement opportunities.
• Ensure maintenance records and inventory documentation are accurate and audit‑ready.
• Support compliance with company policies, safety standards, and applicable regulatory requirements.

• Associate degree in Industrial Maintenance, Engineering Technology, Supply Chain Management, or a related discipline. (Preferred)
• SMRP certification or other maintenance reliability certifications. (Preferred)

• 2–5 years of experience in maintenance planning, manufacturing operations, MRO inventory management, or a related field.
• Experience utilizing CMMS platforms such as SAP PM, Maximo, Fiix, eMaint, or equivalent systems.
• Strong organizational, communication, and problem‑solving skills.
• Working knowledge of mechanical and electrical equipment components.
• Intermediate proficiency with Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis. (Required)
• Experience working in a GMP, FDA‑regulated, or other highly regulated manufacturing environment. (Preferred)

• Ability to work in manufacturing and warehouse environments.
• Occasional lifting of materials up to 40 pounds.
• Ability to stand, walk, bend, and climb stairs as required.
• Ability to wear required personal protective equipment (PPE).

Equal Employment Opportunity

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.