Administrative Professional - Entry​/Mid-Level - On-site

Administrative Professional - Entry/Mid-Level

Thomas J. Dwyer & Associates, LLC is a law firm that provides professional services in connection with: tax compliance, estate planning, estate & trust administration, IRS & state tax controversies, and business formations & transactions ( ).

You
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We are actively searching for an Administrative Professional to help us support our existing support staff as well as assist and facilitate the accountants and attorneys at the Firm. This is a wonderful opportunity to interact with professionals at all levels of the business and contribute to the overall efficiency of the firm. If you are looking for a diverse and exciting role in office duties in a flexible work environment, please consider joining our team!

Full-Time Position: This is a full-time position. Days/hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Longer work hours required during tax seasons, which include weekend hours (Spring & Fall).

Compensation and benefits

• Base salary (commensurate with experience);
• Health insurance;
• Reimbursement for certain out of pocket medical expenses;
• Reimbursement of professional licensing fees and continuing education;
• Retirement plans (i.e., 401(k), profit sharing plans, and defined benefit plans); and
• Assistance with obtaining new professional degrees, professional certifications, and repayment of student loans.

• Manages office operations alongside the Office Manager (Alice Orme)
• Provides day-to-day administration through phone, email, and face-to-face communication.
• Corresponds and communicates with clients via email and phone.
• Manages tenant service requests and resolves tenant complaints.
• Collects and deposits rent from building tenants.
• Reviews and pays vendor invoices, as necessary.
• Assists with answering phones, taking messages, and receiving/distributing mail as needed.
• Organizes, sets up, cleans up, and assists with planning office events, lunches, dinners as needed.
• Manages Outlook calendar for partners, schedules client meetings.
• Assists with other related clerical duties such as photocopying, scanning, faxing, and filing as directed by the Office Manager.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Provides administrative support and clerical assistance to the firm’s independent contractors as needed.

Skills/Qualifications

• Strong support and service mentality
• Articulate verbal and written communication skills
• Accurate and detail oriented
• Ability to work independently to meet deadlines
• Willing and able to take initiative
• Strong problem solving and decision-making skills
• Ability to be initiative-taking and resourceful when issues arise
• Effective time management and organizational skills

Education/Experience

• An associate or bachelor’s degree is preferred.
• At least 2 years of administrative and/or office management experience preferred.
• Above average knowledge/experience with Microsoft Office (Word, Excel, and Outlook)

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

* This career opportunity and direct referral are intended for Evans Scholars and members of the WGA/ESF network.

To apply , and email your resume, a brief description about you, your interest in the role, and why you would work well with the team to Alice Orme and Thomas J. Dwyer
. To provide additional support,
Dan Puglisi (ESF Sr. Director, Career Services) is copied on the email.