School Secreatary

Position: School Secreatary (12- Month)
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
4/10/2026

Location:
Calumet District 132
Reports To: Building Principal
Work Schedule: Monday - Friday, 8 am - 4 pm
Classification: Union Position
Starting Salary: $35,000 annually (per applicable collective bargaining agreement)

Position Summary

The School Secretary plays a vital role in supporting the daily operations of the school office. This position carries major responsibility in facilitating efficient office functions, serving as a key point of contact for students, staff, parents, and visitors, and ensuring a professional, welcoming environment.

Key Responsibilities

• Provide comprehensive administrative support to the Building Principal and school staff
• Manage front office operations, including answering phones, greeting visitors, and responding to inquiries
• Maintain accurate student and staff records, including data entry and filing
• Utilize student information systems (e.g., Skyward preferred) for attendance, registration, and reporting
• Operate standard office equipment (copiers, scanners, fax machines, etc.)
• Coordinate communications, including emails, letters, and school correspondence
• Assist with scheduling, meetings, and event coordination
• Monitor and maintain office supplies and inventory
• Ensure confidentiality of student and staff information at all times
• Perform other duties as assigned to support school operations

Qualifications

• High School Diploma or equivalent required (college credit hours preferred)
• Minimum of five (5) years of successful secretarial experience (preferred)
• Experience with school office procedures required
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Experience with Skyward or similar student information systems preferred
• Bilingual (Spanish) required/preferred (adjust based on your need)
• Demonstrated ability to:
  • Communicate effectively (oral and written)
  • Maintain strong organizational and time-management skills
  • Work independently and efficiently
  • Multi-task and meet deadlines in a fast-paced environment
  • Exercise sound judgment and decision-making
  • Maintain strict confidentiality

Compensation & Benefits

• Starting salary of $35,000 (in accordance with the collective bargaining agreement)
• Medical, dental, and vision insurance
• Paid vacation, sick days, and personal days
• Additional benefits per union agreement

Preferred Attributes

• Strong interpersonal and customer service skills
• Professional demeanor and positive attitude
• Ability to build effective working relationships with staff, students, and families

Equal Employment Opportunity (EEO) Statement

Calumet Public School District 132 is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, military status, or any other protected status in accordance with applicable federal, state, and local laws. The District is committed to building a diverse and inclusive workforce and encourages all qualified individuals to apply.