Facilities Manager

Facilities Manager

Location:

Rochester, NY Department:
Manufacturing / Facilities

Reports To:

General ManagerFLSA Status:
Exempt Salary Range: $90,000 annually (commensurate with experience)
Position Summary

The Facilities Manager is responsible for ensuring the reliability, safety, and operational readiness of all production equipment, utilities, and facility infrastructure at Cirona Labs' approximately 45,000-square-foot manufacturing facility. This hands‑on leadership role is critical to maximizing equipment uptime, minimizing production interruptions, and maintaining a safe, compliant, and efficient manufacturing environment.

The Facilities Manager leads all preventative and corrective maintenance activities, oversees facility operations, develops equipment maintenance programs, manages vendor relationships, and partners closely with Production, Quality Assurance, Compliance, and Safety teams to support business objectives. This position champions continuous improvement through Lean Manufacturing principles, SQDC performance management, root‑cause analysis, and preventative maintenance best practices.

• Ensure maximum equipment availability and operational readiness across all manufacturing departments, including Edibles, Packaging, Beverage, Extraction/Processing, and supporting utilities.
• Lead equipment troubleshooting, diagnostics, and repairs to minimize downtime and restore production efficiently.
• Collaborate daily with Production leadership to prioritize maintenance activities based on production schedules and operational needs.
• Monitor equipment performance, analyze downtime trends, and implement corrective actions to reduce recurring failures.
• Develop effective escalation procedures for emergency repairs, vendor support, and replacement planning.
• Verify equipment readiness before production runs, startups, changeovers, and critical manufacturing campaigns.

• Develop, implement, and continuously improve a comprehensive preventative maintenance (PM) program for all manufacturing equipment, utilities, and facility systems.
• Schedule maintenance activities based on equipment criticality, manufacturer recommendations, usage patterns, and operational demands.
• Maintain detailed maintenance records, repair histories, service documentation, and PM schedules.
• Coordinate planned maintenance with Production to minimize operational disruptions.
• Manage critical spare parts inventory and establish reorder points for essential components.
• Utilize maintenance data to recommend equipment upgrades, replacements, and long‑term reliability improvements.

• Develop and maintain equipment Standard Operating Procedures (SOPs), maintenance instructions, startup/shutdown procedures, and troubleshooting guides.
• Train production employees and supervisors on equipment operation, preventative care, inspection requirements, and basic troubleshooting techniques.
• Promote operator ownership by implementing daily equipment inspection standards and preventative care practices.
• Support onboarding and cross‑training initiatives related to equipment operation and maintenance.

• Oversee maintenance and operation of HVAC systems, electrical systems, plumbing, compressed air, lighting, mechanical rooms, utility systems, and general facility infrastructure.
• Coordinate facility repairs, renovations, and improvement projects.
• Maintain organized maintenance work areas, tool storage, and mechanical spaces.
• Ensure facility conditions meet GMP, sanitation, safety, and regulatory compliance standards.
• Partner with Quality Assurance and Compliance teams to maintain inspection and audit readiness.

• Lead maintenance initiatives utilizing Lean Manufacturing principles including 5S/6S, visual management, standard work, and waste reduction.
• Utilize root‑cause analysis tools such as 5 Whys and corrective action methodologies to eliminate recurring equipment failures.
• Maintain Facilities SQDC boards to monitor maintenance performance, downtime, safety initiatives, and continuous…