Accounts Receivable Coordinator

Overview

The Account Receivables Coordinator is responsible for supporting the financial operations of multiple entities under the company’s umbrella. This role requires strong attention to detail, organizational skills, and the ability to manage high volumes of tasks related to A R functions and general accounting. The Account Receivables Coordinator will work closely with the finance, operations, and administrative teams to ensure accuracy and efficiency in daily accounting and financial activities.

• Perform intercompany reconciliations of the A R between six entities, ensuring accuracy in "who owes who" balances.
• Monitor all bank accounts for incoming client receivables and deposits across all entities.

• Provide A R support to the accounting team, including preparing open Accounts Receivable aging reports.
• Invoicing Clients across multiple entities and following up on outstanding invoices.
• Participate in bi-weekly AR meetings with leadership to review outstanding invoices and receivables.
• Clean up previous cash application issues through detailed research and corrections.
• Follow up with clients on past‑due invoices and manage related communications, escalating to internal teams as necessary.
• Perform and complete any ADHOC task assigned.

• Oversee all incoming and outgoing A R email correspondence.
• Monitor and manage 4-5 shared inboxes, including the accounting department, administration, and inboxes of key personnel.
• Forward communications to appropriate team members and ensure timely client responses.

Education:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

Experience:

• 2+ years of accounting or bookkeeping experience (multi‑entity experience a strong plus).
• Strong Experience A R, billing and collections.
• Proficiency in accounting software (Quick Books preferred), Microsoft Excel, and Google Workspace

Skills & Attributes:

• Exceptional attention to detail and accuracy.
• Ability to manage multiple responsibilities and priorities simultaneously.
• Strong organizational and communication skills.
• Confidentiality and professionalism in handling sensitive financial information.
• Self‑motivated with a proactive, problem‑solving mindset.