Administrative Assistant; Long

Our client, a growing firm located in Rolling Meadows, is looking for an Administrative Assistant to join their team! You will work directly with the c-level executive staff and will play a vital role in the company's success.

• Maintain awareness of current team dynamics and sentiments ("ear to the ground")
• Anticipate potential challenges and provide proactive solutions
• Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
• Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries.
• Serve as a liaison with other departments, managing communication and project collaborations effectively.
• Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation. Including maintenance of SharePoint and Asana.
• Assist in developing and maintaining a project prioritization framework to align with the strategic objectives of the science and technology teams.
• Draft, revise, and proofread correspondence, reports, and presentations critical for executive and strategic decision-making.
• Maintain the confidentiality of sensitive information with the utmost discretion.
• Facilitate and delegate tasks to members of the team for organization of board meetings, panels, and corporate events within the division.
• Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.

• 3+ years in an office environment, preferably within the financial services industry.
• High level of organization, accuracy, confidentiality, and attention to detail.
• Ability to think critically, problem solve, multi-task, and prioritize work in order to meet deadlines.
• Exceptional oral and written communication skills.
• Advanced Microsoft Office skills, specifically Excel.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.