Project Administrative Coordinator

Position Location: This role supports our Rolling Meadows, IL branch location, which serves customers throughout the greater Chicago, IL area.

At Siemens, we take pride in enabling sustainable progress through technology. We do this by empowering customers through the combination of the real and digital worlds. We are improving how we live, work, and move today and for the next generation. We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first.

Our global, diverse team would be happy to support you and challenge you to grow in new ways.

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

• Oversee project documentation and scheduling, ensuring proper filing, timely scheduling of project turnover meetings, and comprehensive completion of all closeout checklist items prior to project closure.
• Facilitate procurement processes, handling purchase requests for subcontractor labor, while ensuring seamless coordination of subcontractor paperwork.
• Monitor and manage project costs and time tracking, providing daily updates to the Project Manager on cost variations, and informing the Operations Manager about unsubmitted timesheets.
• Manage financial and billing-related tasks, including notarization of customer-required documents and adjustment of plan costs in SAP as necessary.

• High school diploma or state‑recognized GED.
• On‑the‑job administrative or service industry experience.
• On‑the‑job or educational experience in financial transactions/billing and reading and understanding contract documentation.
• Experience with Excel, Microsoft Office, and business software systems (e.g., SAP).
• Must be a Notary Public or obtain a Notary Public designation from the State that this position resides within the first 3 months of employment.
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

• Familiarity or experience within any of these industries: HVAC, Fire Alarm, Security Systems, Construction, Mechanical, Electrical, Plumbing, Elevator, etc.

Siemens is an equal opportunity employer and is committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences.

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found at

Pay Range: $49,980 - $85,680 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.