Administrative Assistant

Primary Duties

Support overall administrative and operational activities. This role is responsible for assisting with vendor management, invoice and payment processing, administrative support, AP/AR-related activities, and general office and operational support functions to ensure smooth daily operations.

• Support daily administrative and operational activities for the office and warehouse
• Manage vendor communications, service requests, and follow-up activities
• Process and track invoices, vendor payments, expense reports, and related documentation through internal systems (SAP, approval systems, etc.)
• Support administrative and operational activities including AP/AR processing, inventory tracking, and documentation management
• Coordinate office supplies, company assets, and general purchasing activities
• Support general warehouse and operational activities as needed
• Prepare reports, documentation, and operational records as required
• Assist with mail/shipping operations and general office logistics
• Support compliance with company policies and operational guidelines
• Perform other administrative and operational support duties assigned by management

• Administrative, AP/AR, or office operations experience preferred
• Basic computer skills including Microsoft Excel, Outlook, Word, and ERP systems (SAP preferred)
• Strong organizational, communication, and multitasking skills
• Ability to coordinate with vendors and internal departments in a professional manner
• Basic understanding of office, warehouse, and operational support activities preferred
• Ability to work independently and support cross-functional operations
• Professional attitude with strong attention to detail

The work environment is primarily a non-smoking office and warehouse environment. The role primarily involves office administrative and operational support activities. Reasonable accommodations may be made for individuals with disabilities.