HR Project Manager (Contract

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together.

Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

We are seeking an experienced Project Manager to support HR organizational projects and transformation initiatives across a complex, multi-center-of-excellence (COE) HR function. This role partners with HR leaders, COE teams, HR Business Partners, and cross-functional stakeholders to plan and deliver work that improves operating models, processes, governance, and employee/manager experience. The Project Manager brings strong change management and communications capabilities, and has a track record of coordinating work across international teams and external consulting partners.

*** Please note that this is a temporary position that is anticipated to go through the end of the year. Our ideal candidate is someone who can work a hybrid schedule based out of our office in Rolling Meadows, IL. We may consider remote candidates depending on experience.

• Lead end-to-end project delivery for HR organizational initiatives
• Develop and maintain project plans, milestones, RAID logs (risks, assumptions, issues, dependencies), resource plans, and executive-ready status reporting.
• Facilitate stakeholder alignment across HR sub-teams/COEs (e.g., Talent Acquisition, Total Rewards/Compensation & Benefits, HR Operations/Shared Services, HRIS/People Systems, Learning & Development, Talent Management, Employee Relations, Workforce Planning/Analytics).
• Design and execute change management deliverables
• Create and manage project communications (message maps, announcements, leader talking points, FAQs, and audience-specific updates).
• Partner with external consulting teams: coordinate workplans, manage deliverables, ensure knowledge transfer, and integrate consulting outputs into sustainable internal processes.
• Drive effective governance: set agendas, run working sessions and steering committees, capture decisions, and ensure follow-through on action items.
• Coordinate across time zones and international stakeholders; establish team norms, meeting cadences, and collaboration practices to keep work moving

Required Qualifications

• Bachelor’s degree or equivalent practical experience.
• 5+ years of project management experience delivering cross-functional initiatives; at least 2+ years focused on HR, people, or organizational projects.
• Working knowledge of how HR functions are commonly structured, including HRBPs and centers of excellence (COEs); ability to quickly learn an organization’s specific HR operating model.
• Demonstrated experience supporting or leading transformation initiatives (process, operating model, technology enablement, or organizational change).
• Hands-on change management experience (e.g., Prosci/ADKAR or similar approaches), including change impact assessment, stakeholder engagement, and adoption planning.
• Strong communications experience producing clear, audience-appropriate materials for leaders and employees.
• Experience working with distributed and international teams across multiple time zones.
• Proficiency with common project tools (e.g., Microsoft Project or similar planning tools, Excel, PowerPoint) and collaboration tools (e.g., Teams).
• Excellent facilitation, organization, and problem-solving skills; ability to manage ambiguity and drive decisions.

Preferred Qualifications

• Project Management certification (PMP, PRINCE2, or equivalent).
• Change Management…