Building Administrator

Position Title:

Building Administrator

Job Description:

Reporting to the Facilities Division Director, incumbent is responsible for the comfort, convenience, safety, efficiency, and good repair of the city buildings assigned to their portfolio. This position will maintain a broad knowledge of building and occupant needs for the purposes of various uses, events and needs.

This position is term-limited through the end of the current fiscal year (June 30th, 2027) and may be renewed for additional one-year periods, contingent upon available funding and budget approval. Continued employment beyond the current term is not guaranteed.

The Building Administrator reports to the Facilities Division Director and works closely with the CRA, Special Events, city departments, contractors, vendors, security, janitorial services, and other facility partners. The Facilities team works collaboratively to keep city facilities safe, functional, and well maintained. The ideal candidate is dependable, resourceful, comfortable with both hands‑on and administrative work, and committed to providing excellent customer service.

• Makes regular inspections of the building(s), reporting any needs for maintenance, repair or replacement to the Facilities Division through the established work order system.
• Fields and routes requests for service and specific needs to appropriate resources.
• Coordinates with Special Events and Real Estate Services, responds to special event requests that may take place inside and around building(s).
• Responsible for the ordering, receiving, inspecting, inventorying, scheduling and coordinating the installation of office furniture and equipment.
• Reads and interprets technical drawings for space assessment and needs.
• May be required to obtain measurements and provide specifications to relevant service providers.
• Provides support to city employees on additions, relocations and removal of surplus furniture fixtures and equipment.
• Prepares detailed plans for office configuration and furniture placement at the request of any Department occupying the building (s).
• Where applicable, such plans shall be compatible with the historical nature of the building and shall preserve the architectural fabric of the building. Fabrics, colors, and styles shall be consistent with the building's history, design, and architecture.
• Communicate with on‑call contractors and/or office furniture vendors to provide cost estimates for requested office systems or remodels.
• Reviewing the initial estimate with the requesting party to remain consistent with budget constraints for each project.
• Coordinates and schedules work and installation of various building amenities and fixtures.
• Works closely with representatives of each contracted service in the building(s), such as security, janitorial and concessions.
• Coordinates with representatives of each Department occupying the building(s) on appropriate safety trainings, determining frequency and relevant contents.
• Performs other related duties as assigned.

• Graduation from an accredited college or university with an associates degree or technical certification in Drafting, Construction, Mechanical Systems or related field.
• Experience providing customer service at different organizational levels, from executives to occasional users.
• Demonstrated ability to operate computer technologies, including knowledge of Microsoft Windows, Word, PowerPoint and Excel.
• Proficiency with vector drawing applications.
• Demonstrated verbal and written communication skills.
• Strong interpersonal and customer relation skills with the ability to work with the customers on a daily basis.
• Demonstrated ability to work independently with minimal supervision.
• Ability to travel to and from different buildings in the city, including multiple times throughout the day as required to perform necessary functions.

• Interior design certification
• Working knowledge of AutoCAD

• Routinely lift light to moderate, sometimes awkward weights.
• Occasional requirement for heavy lifting (50 pounds or more).
• Some exposure to stressful situations as a result of human behavior and time constraints.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are…