Maintenance Planning and Scheduling Specialist; Facilities

Maintenance Planning And Scheduling Specialist

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

The Maintenance Planning and Scheduling Specialist coordinates and manages maintenance planning, scheduling, and CMMS administration for university facilities and equipment. Responsibilities include overseeing work orders and preventive maintenance programs, maintaining equipment databases and documentation, analyzing maintenance data, preparing cost estimates and schedules, supporting vendor contracts, training staff on CMMS processes, and ensuring resources are efficiently allocated for facility maintenance and repair activities.

This role helps optimize campus operations through effective maintenance planning and asset management.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

The Maintenance Planning and Scheduling Specialist performs monitoring, database management, and scheduling functions related to the maintenance, repair, replacement, renewal, and renovation of owned and leased university facilities and equipment and associated systems using the university-provided computerized maintenance management system (CMMS), spreadsheets, or other database/reporting programs. Supports contract administration with vendors providing services to the University across all local and regional campuses.

Position

Key Accountabilities:

• Provides appropriate management of the work order and preventative maintenance (PM) CMMS programs and associated databases and documentation related to work being planned and scheduled such as Computer-Assisted Design (CAD) drawings, maintenance task checklists, vibration reports, air balance reports, recorded data logging and charts, operational parameters and adjustment guidelines, product data, Material Safety Data Sheet (MSDS) information, and special safety precautions.
• Oversees the preparation and distribution of scheduled projects, preventative maintenance, and work orders. Distributes work appropriately for trade specific requests.
• Researches and records manufacturer's recommended preventative maintenance (PM) programs and schedules for the university owned and maintained equipment and systems.
• Analyzes and discusses the data collected through the CMMS and other means with applicable team members to assess the need for resources such as equipment, materials, and manpower.
• Guides and trains Facilities personnel and customers in the use of the CMMS software, compiling of PM reports, and the efficient application of resources to efficiently accomplish preventative maintenance work throughout the campus.
• Assists with monitoring of all campus-wide physical plant contracts including environmental services, landscaping and grounds, waste management, pest control, and other physical plant related services.
• Prepares cost estimates and purchase requests related to the repair and/or replacement of equipment and/or systems including materials, specialty tools, and labor. Develops work schedules, set priorities, forecasts manpower, and estimated time of completion.
• Performs daily maintenance of…