Assistant Service Manager

Keep Artisan at Willow Springs Running Smoothly. Join Our Maintenance Crew!

Behind every great community is a rockstar maintenance team. We’re looking for a skilled Assistant Service Manager to help keep Artisan at Willow Springs looking sharp and running flawlessly. If you have a background in apartment maintenance, love solving problems, and working with your hands, apply today!

PRIMARY DUTIES AND RESPONSIBILITIES:

• Ensures that staff walks through property daily to pick up litter, correct minor problems and note areas in need of repair.
• Personally inspects buildings and grounds on a frequent basis to monitor upkeep, safety hazards, wear and tear, repair needs, etc.
• Performs scheduled preventive maintenance and documents work completed.
• Ensures prompt response to all requests for repairs or maintenance. Prioritizes service calls according to urgency and assigns appropriate staff or contractor to each job.
• Maintains HVAC system, ensuring comfortable temperatures throughout the community. Replaces entire systems as assigned.
• Ensures effective lighting systems throughout the community.
• Ensures that the plumbing system is in compliance with code and working properly at all times.
• Maintains grounds and outdoor amenities, which may include swimming pool and playground. Coordinates lawn service and other outdoor service as required.
• Tests the fire protection systems as required by code and schedules regular inspections.
• Tests security systems on a regular basis. Performs and documents other testing as required by law, e.g. water temperatures in elder care.
• Provides for proper removal and disposal of trash; manages relationship with waste disposal company.
• Arranges for servicing of appliances and equipment for laundry rooms (and, if present, kitchens and elevators).
• Assists with move-ins and move-outs: inspects vacated units for damages and charge-backs to resident; restores vacated units to move-in condition. Must be able to help train maintenance staff in drywall, applying texture, painting, replacing electrical outlets, etc.
• Purchases/orders maintenance supplies, equipment and contract services within budget. Obtains executive director approval for extraordinary expenses. (May also be responsible for reviewing and coding invoices.)
• Maintains par levels of supplies. Ensures that maintenance equipment and chemicals are used properly and securely stored when not in use to prevent injuries to residents, employees and visitors.
• Participates in the recruitment and hiring of maintenance staff (and, if applicable, housekeeping and laundry employees). Ensures that new employees receive orientation and training.
• Manages work schedules and daily staff assignments to meet the needs of the community and within budget guidelines. Supervises assigned employees and provides ongoing performance coaching. Conducts formal performance reviews according to company policy and procedure.
• Reviews time and attendance records promptly on payroll day, ensuring that PTO, hours worked and holiday pay are correct. Reviews/approves time off requests. Monitors attendance and punctuality and addresses problems promptly. Controls overtime and staffing agency expenses.
• Ensures property complies with local, state and federal regulations. Prepares for inspections from entities that oversee the community: e.g. fire Marshall, local housing authority, HUD, state assisted living agency, etc.
• Assists with set-up and clean-up for special events.
• Maintains expertise in safety protocols (e.g. flammable storage), emergency response (for fire, flood, tornado, etc.) and equipment such as fire suppression systems and annunciator panels. Understands and can teach the steps for building evacuation. Participates in required safety training and fire drills.
• Rot…