Facilities Manager – Chinatown Y

Careers by E mpowering Futures, Building Communities

Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation’s leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community.

At the Y, you can uncover your passion and build a lifelong career addressing some of the nation’s most pressing social issues.

At the YMCA of Greater San Francisco , we are committed to demonstrating values that aim to building strong communities where you can Be
, Belong and Become. With Truth & Courage
, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility
, allowing everyone to participate according to their needs. Our approach is Dependable & Creative
, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy
, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.

Under the direct supervision of the District Facilities Director, the Facilities Manager is responsible for managing specific site staff teams and overseeing Building Life Safety Systems, Facilities Infrastructure, Preventive Maintenance, and Project Management of projects up to $100K at assigned locations. Working collaboratively with the Facilities Leadership Team, the Facilities Manager will provide guidance and direction to ensure safe, clean, and well-maintained buildings and grounds.

Position is Monday through Friday; may need to respond to emergencies outside of normal working hours.

• Maintain assigned building sites in compliance with all building and safety regulations, including CAL-OSHA standards.
• Monitor safety and cleanliness of facilities; conduct janitorial vendor audits.
• Manage and schedule preventive maintenance activities (daily, weekly, monthly, quarterly, annually).
• Assign and prioritize CMMS work orders and maintenance tasks.
• Respond to facility emergencies as needed.
• Maintain procurement needs for janitorial and facility supplies.

• Manage assigned branch facility budgets.
• Oversee vendor payments and ensure accurate tracking.

• Supervise facilities staff (full-time, part-time, and contracted).
• Coordinate and supervise independent contractors.

• Manage solicitation of bids or proposals for small projects; perform bid leveling and vendor recommendations.
• Assist with contracting and value-engineering efforts.
• Communicate with consultants, contractors, and stakeholders; track meeting notes and follow up on action items.
• Manage projects through planning, budgeting, execution, and reporting.
• Facilitate project meetings as needed.

• Minimum 5 years in facilities or mechanical maintenance.
• Project management experience including cost estimating, budgeting, RFP negotiation, and scheduling.
• Knowledge of building infrastructure, life safety systems, mechanical systems (electrical, plumbing, HVAC), and carpentry.
• Familiarity with CAL-OSHA safety standards, Environmental Health and Safety programs, and disaster preparedness.
• Ability to perform minor and major maintenance repairs; use of hand and power tools.
• Understanding of SDS statements and safe handling of hazardous materials.

• Computer proficiency (Office 365).
• Strong attention to detail, organizational, and prioritization skills.
• Excellent communication and interpersonal skills.
• Ability to lead and build relationships effectively.

• High School Diploma required.
• CPO (Certified Pool Operator) within 6 months of hire.
• High-rise certification within 1 year of hire.
• Trade certifications (FMP, CFM, PMP) highly desirable.

• Familiarity with kitchen and health facility equipment
• Primarily on-site at assigned facilities.
• Exposure…