Corporate Facility Manager

Overview

Corporate Facility Manager – San Jose (Full Time, M-F)

IST Management Services is seeking a full‑time Corporate Facility Manager in San Jose, CA. This position works on‑site full time Monday – Friday, with required flexibility for after‑hours support as needed. The role performs a wide variety of general building maintenance, repairs, and upkeep of property and building for client campus.

Monday through Friday, 8:00 am to 5:00 pm (on‑call for after‑hours as needed)

Approximate salary: $60,000.00 – $90,000.00 per year, depending on experience and qualifications.

Benefit options include medical insurance, dental, vision, short‑ and long‑term disability, life, 401(k), paid time off, and bonus incentives.

• Facilities Operations Management
  • Provide general and detailed maintenance, including patching, painting, lighting, light carpentry, drywall, cabinetry work, hardware repairs, rekey, cleaning, moving and other repair/replacement work as required.
  • Ensure safety compliance and that all facilities meet health and safety regulations.
  • Conduct weekly routine inspections of interior and exterior building(s) to catch issues early.
  • Develop inventory control lists of tools, supplies and materials quarterly.
  • Close daily work orders within 24‑48 hours through the Facilities Work Request System; run weekly work‑order reports for tracking.
  • Provide facilities and administrative support to other site locations when necessary.
  • Maintain exterior curb appeal and ensure all common areas and grounds are always clean and neat.
  • Monitor facility conditions and address operational issues to maintain workplace readiness.
• Building Systems & Infrastructure
  • Maintain working knowledge of HVAC, building automation systems (BAS), fire alarm systems, lighting controls, backup power systems.
  • Manage upkeep of mechanical, electrical, plumbing, HVAC systems, O2 sensors, BMS, generator and FLS systems.
  • Perform daily equipment maintenance checks for necessary repairs, faults and corrections.
  • Inspect roof, storm drains, and arrange preventive maintenance with external vendors.
  • Monitor MPOE, Electrical, Data Center and IDF rooms for storage quality.
  • Plan, propose and coordinate space allocation and utilization, including office and R&D moves.
• Vendor & Contractor Management
  • Manage relationships with service vendors, contractors, and property managers.
  • Coordinate service visits, repairs, and preventative maintenance activities.
  • Monitor vendor performance and ensure work is completed per contract scope and service expectations.
  • Negotiate and oversee contracts with service providers for maintenance, security, cleaning.
• Facilities Administration, Budget Management & Documentation
  • Inspect building systems and infrastructure to identify repair/ improvement needs.
  • Develop maintenance and capital improvement plans for budgeting.
  • Manage and maintain facility budgets for regional headquarters and other US site locations.
  • Submit receipts and paperwork accurately for expense reconciliation.
  • Upload and approve sustainability data reporting into Net Zero Cloud or required GS system on schedule.
  • Update seating, floor, R&D plans and master vendor list monthly.
  • Track facilities‑related operational expenses, capital projects, service agreements.
  • Maintain and update Material Safety Data Sheet (MSDS) list.
• Emergency Preparedness & Continuity
  • Respond to before‑ and after‑hours emergency calls with urgency as necessary.
• Leadership & Problem Solving
  • Deliver outstanding customer service and perform other tasks as assigned by client.
  • Supervise multidisciplinary teams, including maintenance, cleaning, external vendors, adhering to security protocols and ESH activities.
  • Communicate effectively with internal and external customers to determine service needs.
  • Analyze problems, develop practical, cost‑effective solutions, and manage multiple priorities.

• Minimum 3–5 years of facilities management or similar experience.
• Experience coordinating vendors and contractors is highly preferred.
• Familiarity with commercial building systems: HVAC, BAS, fire alarm systems, emergency power systems.
• Strong communication, organizational, and problem‑solving…