Facilities Manager in San Leandro, California

Facilities Manager

The Facilities Manager serves as the primary onsite manager for Shawl-Anderson Dance Center's Center Street location. Reporting to the Office & Operations Manager, this position is responsible for the day-to-day operation and readiness of the facility, including maintenance and vendor coordination, building safety and supplies, front desk and student sign-in functions, and onsite direction of Stewards assigned to Center Street.

The ideal candidate is dependable, organized, proactive, hands-on, and service-oriented, with the ability to independently solve day-to-day facility issues while knowing when larger concerns require organizational leadership.

Stewardship of the Role

The Facilities Manager oversees SADC's Center Street facility, ensuring safe, functional, and welcoming operations for students, families, faculty, artists, renters, audiences, and visitors.

Guiding Principles

• Take ownership of Center Street's daily operations.
• Anticipate needs and solve problems proactively.
• Follow maintenance and vendor needs through to completion.
• Exercise sound independent judgment.
• Communicate significant concerns promptly.
• Create a welcoming and professional environment.
• Collaborate effectively across SADC's staff and locations.
• Approach the care of the facility with accountability and pride.

Core Responsibilities

• Facility Operations & Readiness ensures Center Street is safe, functional, supplied, and ready for daily activities;
• Maintenance & Vendors handles routine upkeep, repairs, and vendor coordination;
• Front Desk & Community Experience maintains onsite presence, student sign-in, and community welcome;
• Steward Coordination directs Stewards on site.

Primary Responsibilities

1. Facility Operations & Readiness

• Conduct regular walkthroughs of studios, theaters, restrooms, common areas, entrances, and exterior areas.
• Ensure spaces are ready for classes, rehearsals, rentals, performances, and events.
• Monitor cleanliness, safety, lighting, temperature, equipment, and general building condition.
• Maintain facility supplies and communicate purchasing needs.
• Coordinate room setups and transitions as needed.
• Implement established opening, closing, safety, and security procedures.
• Maintain appropriate facility records and documentation.

2. Maintenance & Vendor Management

• Identify and address routine maintenance needs.
• Initiate and track maintenance requests through completion.
• Coordinate with approved vendors, contractors, service providers, and building management.
• Schedule and provide access for repairs and service visits.
• Maintain records of repairs, inspections, and recurring maintenance.
• Communicate major repairs, unexpected expenses, or safety concerns to the Office & Operations Manager.
• Recommend improvements to the safety, efficiency, and functionality of the facility.

3. Front Desk & Community Experience

• Maintain front desk coverage during designated hours.
• Manage student check-in and class sign-in as needed.
• Welcome students, families, faculty, artists, renters, and visitors.
• Answer basic facility and directional questions and refer administrative or program questions to the appropriate staff member.
• Monitor public areas and respond appropriately to onsite concerns.
• Help ensure that everyone entering Center Street experiences a professional, organized, and welcoming environment.

4. Steward Coordination

• Provide onsite direction to Stewards assigned to Center Street.
• Communicate daily facility and front desk priorities.
• Ensure assigned responsibilities are completed consistently.
• Support Stewards in resolving routine onsite issues.
• Coordinate with the Office & Operations Manager regarding shared Steward coverage between SADC locations.
• Communicate performance or coverage concerns to the Office & Operations Manager.

5. Organizational Collaboration

• Work closely with the Office & Operations Manager regarding facility operations and organizational priorities.
• Coordinate with the Education Program Manager regarding facility needs for educational programming.
• Support performances, rentals, workshops, rehearsals, and special events at Center Street.
• Attend required staff meetings and trainings.
• Communicate operational information clearly and proactively.

Position Boundaries

The Facilities Manager is responsible for the day-to-day management and operational readiness of the Center Street location. This position does not oversee administrative operations, educational programming, faculty supervision, student registration, HR, budgeting, marketing, policies, major contracts, or board governance.

Work Schedule

This position averages approximately 25 hours per week, with a regular onsite schedule at Center Street Monday through Friday, 12:00-5:00 PM. Occasional schedule adjustments may be required for performances, rentals, special events, or facility needs. Additional hours require prior approval from the Office & Operations Manager.

Work Location

This position is fully onsite at SADC's Center Street location in Downtown Berkeley. Occasional work at SADC's Alcatraz…