Facilities & Maintenance Coordinator

Facilities & Maintenance Coordinator

The Facilities & Maintenance Coordinator is the hands-on caretaker of the Girls Inc. of Greater Santa Barbara campus. This person keeps our buildings, grounds, and equipment safe, functional, and welcoming for the girls, families, staff, and community members who use them every day. The role is roughly three-quarters hands-on work — repairing, installing, adjusting, and maintaining — and one-quarter coordination: running a simple work-order intake process, prioritizing requests from staff with safety first, and sourcing, scheduling, and negotiating with outside vendors when a job calls for a licensed trade or specialized contractor.

This position is new in scope: it establishes the first organized system for how facilities requests are submitted, tracked, prioritized, and closed out. The ideal candidate is a skilled, self-directed handyperson who enjoys variety, takes initiative without waiting to be asked, communicates clearly with non-technical staff, and takes pride in a well-kept campus. Because the role also supports vehicle upkeep and occasional campus events, flexibility and a team mindset are essential.

Sample of the hands-on work this role is expected to handle in-house:

• Replace light bulbs, ballasts, and fixtures; reset breakers; replace outlets, switches, and cover plates.
• Repair and replace door handles, locks, hinges, closers, and weather stripping; adjust doors and gates that stick or don't latch.
• Fix leaking faucets and sinks, running toilets, clogged drains, and minor plumbing; replace fixtures and supply lines.
• Mount TVs, whiteboards, shelving, bulletin boards, and wall-hung equipment safely and securely.
• Patch and paint walls; repair drywall, trim, tile, and flooring; touch up finishes.
• Assemble and repair furniture, playground and program equipment, and storage systems.
• Perform basic HVAC upkeep (filter changes, thermostat checks, vent cleaning) and identify when a licensed technician is needed.
• Maintain grounds and exterior areas: walkways, drainage, exterior lighting, fencing, and basic landscaping tasks.
• Set up and break down rooms and outdoor spaces for programs, rentals, and events.

Specific responsibilities include:

• Hands-On Facility Maintenance & Repair
• Perform a wide range of repair and maintenance tasks across plumbing, electrical, carpentry, painting, HVAC (basic), and general building upkeep.
• Conduct routine walkthroughs and inspections of all buildings and grounds to identify and correct issues before they become problems.
• Respond promptly to urgent repair issues that affect safety, security, or program operations.
• Support renovation and improvement projects, performing work in-house where appropriate.
• Maintain organization, cleanliness, and safe storage of maintenance areas, tools, and supplies; keep an inventory of common parts and consumables.
• Serve as liaison between program staff and the contracted janitorial company; ensure shared and common areas remain clean and orderly.
• Request Intake, Tracking & Prioritization
• Design, launch, and maintain a simple, campus-wide intake process for facilities requests (e.g., a shared form, ticketing tool, or log) so that any staff member can submit a request and know its status.
• Triage and prioritize incoming requests using a clear, communicated framework — safety and security hazards first, then program-critical items, then general improvements.
• Keep staff informed: acknowledge requests, provide realistic timelines, and confirm completion.
• Maintain a running log of all work orders, recurring problems, completed repairs, and associated costs; use this record to identify patterns and recommend preventive fixes.
• Develop and follow a preventive maintenance calendar (e.g., filter changes, safety checks, seasonal tasks).
• Safety & Compliance
• Conduct regular safety inspections of the campus to identify and mitigate hazards (trip hazards, exposed wiring, damaged equipment, blocked exits, etc.).
• Ensure emergency lighting, exit signage, fire extinguishers, first-aid stations, and related safety equipment are inspected and in working order.
• Follow safe work practices, including ladder safety, lock-out procedures, and proper handling of tools and materials, especially when working in areas where youth are present.
• Support fire, earthquake, and emergency-preparedness readiness in partnership with leadership.
• Vendor Sourcing & Coordination
• Determine when a repair exceeds in-house capability (e.g., licensed electrical, major plumbing, roofing, HVAC…