Supervisor, Invoice Processing

Job Description:

The Supervisor, Invoice Processing oversees and leads a team of invoice processors to ensure accurate and timely processing of vendor invoices and other financial transactions. This role is responsible for maintaining effective workflows, verifying invoice accuracy, resolving discrepancies, and ensuring compliance with company policies and accounting standards. The Supervisor will monitor the performance of team members, provide training and guidance, and collaborate with other departments to facilitate smooth financial operations.

This position will involve preparing reports, handling escalated issues, and improving processing procedures to enhance efficiency and accuracy.

Supervise a team of Invoice Processors Assign and monitor daily tasks to ensure timely processing of invoices

Train, mentor, and evaluate team members' performance, providing feedback

Fulfill analytical reports and data requests for Finance Champion control and reconciliation procedures and process to ensure accurate client billing

Maintain a collaborative team attitude that fosters creative developments within the organization

Ensure that all invoices are reviewed, approved, and processed accurately

Validate and verify invoices against purchase orders, contracts, and receiving documents

Resolve discrepancies or issues with suppliers and vendors promptly

Ensure compliance with internal control procedures and company policies

Prepare and review reports related to outstanding invoices, and payment schedules

Develop and maintain positive relationships with vendors and suppliers

Address inquiries related to billing, payment status and resolve any invoicing issues or disputes

Provide invoices and detailed pricing information during audits

Recommend and implement process improvement, efficiency, and communications initiatives

Maintain and update processes and procedures documentation

Explain terms and conditions to managers, clients and interested parties

Other special projects as assigned

Supervise 10-15 Invoice Processors Supervise, train, and develop invoice processing staff, provide feedback, and administer periodic and annual performance reviews

Strong analytical and organizational skills

Ability to work with varying seniority levels, including staff, managers, clients, and external partners

Must have the ability to work in a fast-paced environment

Strong knowledge of invoice systems

Excellent problem-solving skills

Strong attention to detail

Excellent communication and interpersonal skills

Ability to handle confidential information and maintain discretion

Bachelor's Degree or 3 years relevant experience preferred3-7 years' experience in Accounts Payable, Billing, Invoice Processing, or Finance Minimum 1-year supervisory experience

Experience with AS400, Oracle, and Excel Spreadsheets is helpful

• Integrity
  - Always act with integrity and honesty.
• One Team
  - Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.
• Innovation
  - Drive continuous improvement, spark creativity and embrace next generation thinking.
• Customer Success
  - Ensure that customer and driver success is at the heart of everything we do.

• Discipline Drives Quality
  - Plan the Trip:
  Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.
• Intellectually Curious
  - Fuel Your Minds:
  Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.
• Commit and Deliver
  - Own It:
  Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.
• Relationships Matter
  - Share the Ride:
  Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

Work Environment:
This position is in Schaumburg, Ill and operates in a professional office environment. Hybrid schedule in office 3 days (Wednesday is required) 8a-5pPosition Type/Standard

Schedule:

Full-time position, Monday thru Friday Travel:
No travel required for this position

Physical Demands:
Speak, hear, and see, and to use hand and fingers for computer keyboard and…