Operations Coordinator

Job Description

Association Management Center (AMC) is a trusted partner to more than 23 leading health and science associations and professional societies. Our talented team of more than 150 professionals provides the day‑to‑day operational management our clients need to achieve their business goals. We are proud to support our clients in the impactful work they do and to create a workplace in which all are welcomed and celebrated for the diverse skills, experiences, and backgrounds they bring.

The Operations Coordinator plays a key role in supporting the day‑to‑day functions of the American College of Veterinary Pathologists, ACVP. This role focuses on administrative operations, membership support and committee coordination. This position collaborates with staff and volunteer members to ensure efficient workflows, consistent processes, and effective communication.

• Assist Executive Director and Senior Manager, Education with coordination of Board Meetings, Annual Meeting, annual Examination cycles, and webinar oversight.
• Travel to annual client conference and participate in on‑site activities as assigned.
• Work with designated committees (Student Engagement, Externship Scholarship, Lifelong Learning, Website, Awards, Nominations and Media and Communications) and meet deadlines for assigned projects and tasks.
• Support all ACVP committees by facilitating access and use of Microsoft Teams, maintain committee information in internal documents and website, and providing volunteer interest reports to chairs upon request.
• Support Student Engagement Committee activities including Excellence in Pathology Award, Mentor of the Year Award, SAVMA activities, pathology club annual and post‑meeting reports, and annual club awards.
• Oversee externship scholarship program including collecting agreements and financial documentation for disbursements.
• Oversee membership approvals and renewals and track metrics.
• Update and maintain databases and spreadsheets for various projects.

• Bachelor’s degree
• 2‑3 years related, professional work experience
• Professional association experience a plus
• Skilled in Microsoft Office; and manipulating data in Excel
• Proficient in CRM or database management. ReMembers and Constant Contact, a plus.
• Professionalism:
  Good judgement, ability to interact with all levels of staff and vendors, appropriate demeanor and appearance, confidence
• Customer service attitude and skills:
  Team player attitude, commitment, patience, enthusiasm, creativity, listening, comprehension, initiative, cooperation, attention to detail, resourcefulness.
• Highly organized with the ability to manage multiple projects/priorities
• Excellent interpersonal and communication skills
• Team‑oriented, proactive, and detail‑focused.
• Open to traveling out of state and staying overnight up to twice a year, using various modes of transportation such as cars, planes, or trains.
• Physical: primarily a desk‑based role, requiring extended computer use. Work involves sitting, talking, hearing, and typing, with visual acuity required for keyboard usage, data analysis, and computer terminal operation. Occasional light lifting may be necessary. AMC provides reasonable accommodations to qualified individuals with disabilities to perform the essential functions of their job. Reasonable accommodations will be determined on a case‑by‑case basis.

AMC was founded on the core values of Integrity, Accountability, Collaboration, Excellence, and Innovation. Employees will enjoy being part of a team that embraces a high‑performance culture and fosters accountability, personal growth and client success.

• Generous paid time off (20+ days!)
• 12 paid holidays
• Medical, vision and dental options, along with life insurance and an Employee Assistance Program.
• Financial wellness benefits including 401(k), FSA & HSA, employer‑paid life and AD&D insurance; paid leave & disability programs.
• Professional development, tuition & certification assistance; internal advancement opportunities.
• Commitment to Diversity, Equity, Inclusion and Belonging.

• $26.45 - $28.85 per hour. Within this range, individual…