Archives and Library Assistant; Part-time Schaumburg, IL

Archives and Library Assistant (Part-time - 15-20 Hours/Week) - Schaumburg, IL

Job Category: WLM

Requisition Number: ARCHI
001382

Job type:
Part-Time

Travel required:

Yes

The Wood Library-Museum of Anesthesiology (WLM) is a 501c(3) affiliate institution of the American Society of Anesthesiologists (ASA). The Archives and Library Assistant supports the organization, preservation, and accessibility of materials in the archival and library collections of the WLM. This is a part‑time position of approximately 15–20 hours per week, worked Monday through Friday within the window of 7:30 am–6:00 pm.

• Perform cataloging, classification, processing, and maintenance activities for library and archival collections.
• Assist with maintaining and updating the collection management system to support accurate and complete records.
• Assist with reference inquiries and research visits.
• Support WLM programs and services.
• Digitize collection materials and create metadata to support discovery and preservation.
• Assist with scheduled inventories of library collections, rare book room collections, and archival materials.
• Protect and preserve collections in accordance with best practices and organizational procedures.
• Rehouse and label materials for preservation and accessibility.
• Adhere to institutional policies and professional ethical standards.
• Maintain collection areas in a neat and organized manner.
• Align work with ASA core values:
  Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.

• High school or vocational degree required with some experience supported by on‑the‑job training.
• Minimum 1 year of professional training or work experience in library cataloging and knowledge of archival principles and operations.
• Familiarity with digitization, cataloging workflows, metadata standards, and the born‑digital archival lifecycle.
• Experience working with a foundation or non‑profit organization preferred.
• Ability to perform repetitive work and attention to detail is necessary.
• Excellent team player who fosters teamwork, personal responsibility, integrity, innovation, trust, and communication.

This position is a part‑time position and is benefits ineligible.

This position is a non‑exempt/hourly position with a target pay range of $25 per hour. It is not eligible for a yearly bonus or incentive.

ASA is an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.

While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend most of the workday sitting, computing, and talking/hearing. Required lifting (boxes) in the 10–40 lb. range requiring the ability to bend at the waist and knee. May need to retrieve items on a ladder.

OSHA Category III: position whose tasks/duties will not put them at risk for exposure to blood and other potentially infectious materials, therefore universal/standard precautions are not required.