Office Support

Job Title: Office Support

Job Number: 061232

Location: Schaumburg, IL

Job Type: Full-time or Part-time

Work Hours: 8:30 AM – 5:30 PM (1-hour lunch break from 12:00 PM to 1:00 PM)

Work Arrangement: On-site only (no remote work)

Salary: $40k~$60k DOE

A global consulting firm specializing in solutions for the recycled paper and pulp industry is seeking a detail-oriented Office Support Specialist for its Illinois office. The ideal candidate will provide administrative, accounting, logistics, and general office support.

Accounting Support

• Review employee expense reports and upload them to the accounting system
• Process vendor invoices and enter into the accounting system
• Monitor monthly customer production data
• Prepare and issue customer invoices

Logistics & Inventory Management

• Track and manage office inventory; reconcile monthly
• Oversee inventory at third-party warehouses
• Prepare documentation for incoming international shipments
• Coordinate shipping documentation for vendors, warehouses, and customers
• Generate purchase orders for chemicals, parts, and equipment (domestic and international)

Administrative & General Affairs

• Receive and send packages (USPS, UPS, Fed Ex)
• Coordinate maintenance for company vehicles
• Prepare materials for trade shows and exhibitions
• Maintain office supplies and liaise with utility providers and government agencies
• Support other administrative tasks as assigned

• Education: Bachelor’s degree required
• Experience:
  • Minimum of 2 years in an administrative, logistics, or office support role preferred
  • Familiarity with purchase orders, invoice processing, and order management
• Skills:
  • Strong organizational and prioritization skills
  • Efficient communication skills in Japanese.
  • Ability to work independently and make decisions
  • Excellent problem-solving and written communication skills
  • Proficient in general administrative duties

• Health, dental, and vision insurance
• Simple IRA retirement plan
• Paid Time Off: 10 days in the first year

This role may include additional responsibilities as needed based on business needs.