Coordinator, Administrative Services

Administrative Services Coordinator

Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, food service, specialty-asian and food-ingredient trade channels.

We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company's overall management approach.

We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we're dedicated to maximizing the potential of our greatest assets—our team members. That's reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands!

The Administrative Services Coordinator is responsible for ensuring the smooth day-to-day operation of the corporate office while providing administrative support for company needs. This role serves as the first point of contact for visitors, supports leadership administrative needs, and manages key processes such as purchase orders, document coordination, and mail distribution.

This position requires onsite work five (5) days per week and plays a critical role in maintaining daily office operations, including physical mail and package management, as well as coordination of building-related requests and communications.

Essential Functions:

• Regular, predictable, in-person attendance Monday – Friday is an essential function of this position.
• Serve as the primary point of contact at the front desk, greeting visitors and directing them appropriately
• Support resolution of facility or equipment issues by coordinating with internal teams or external vendors
• Submit and track building work orders and maintenance requests; communicate status updates to employees and leadership as needed
• Answer, screen, and route incoming phone calls not handled by the automated system
• Manage visitor access, employee badges, and the digital visitor management system
• Receive, sort, and distribute mail and packages; coordinate all incoming and outgoing shipments
• Maintain a clean, organized, and professional front office, mailroom, and kitchen areas
• Monitor and maintain office and kitchen supply inventory, including ordering, stocking, and invoice verification
• Coordinate building notifications (e.g., maintenance alerts, service disruptions, safety notices) and ensure timely employee communications
• Support onsite meetings and events
• Provide administrative support to the leadership team as needed, primarily in, but not limited to, the legal department
• Assist with calendar coordination and meeting logistics
• Perform execute administrative tasks such as document preparation and scheduling
• Prepare reports and business documents
• Create and manage the purchase order (PO) process
• Track invoices and partner with Finance for payment processing
• Perform other duties assigned that support the overall success of the team, department, or organization. This may include participating in cross-functional initiatives, contributing to process improvements, or assisting with special projects as needed

What You Bring - Skills/Competencies

• Reliable, self-motivated, and highly organized with strong attention to detail
• Demonstrated learning agility and willingness to take on new responsibilities
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
• Excellent customer service and interpersonal skills
• Ability to multitask and work effectively in an environment with frequent interruptions
• Proven ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft…