Board Liaison & Executive Assistant

Board Liaison & Executive Assistant

As our Board Liaison & Executive Assistant, you will be:

• Responsible for word processing and spreadsheets for Board members, Senior Management Team, and President & CEO
• Handling major document preparation projects, coordinating, photocopying, collating, and distributing for these groups
• Preparing monthly Board reports and coordinates distribution and receipt of materials by Board members
• Maintaining the master records of corporate documents, Corporate Policy Manual, Board Committee and Board materials
• Tracking education events for Board and assisting Board Education and Development Committee as needed
• Conducting courtesy reminder calls or e-mails to individual Directors to remind them of scheduled meetings
• Calling out-of-town directors to schedule attendance at committee and board meetings and supplies them with needed materials
• Scheduling board conference room for monthly and special Board and Committee meetings
• Attending Board and Committee meetings and drafts meeting minutes to be reviewed by appropriate Committee Chair and President/CEO prior to distribution
• Working as liaison with Nominating Committee with meetings, advertising, promotion, and mailings in conjunction with the election of directors
• Staying current with policies for travel reimbursement and assures that reimbursements are made as authorized
• Updates, duplicates, and distributes ACU Corporate Policy manual, ByLaws, Rules and Regulations, American Share Insurance letters, and other materials as required to appropriate staff, auditors, and Board members
• Processing and filing confidential reports, records, and documents
• Handling signature updates for all banks, brokers, other financial institutions, and Illinois Department of Financial & Professional Regulation (IDFPR) as needed
• Handling bylaw changes and other approvals from the IDFPR
• Organizing annual meeting of the membership including annual meeting reports and works with Marketing department on member RSVPs
• Updating Strategic Business Plan and keeping history of updates
• Organizing and assisting with planning all-staff meetings and What's Up Wednesday meetings
• Updating organizational chart as needed
• Actively participates in industry networks to bring innovative ideas to the credit union
• Handling billing and invoices for President & CEO as directed
• Assisting Human Resources and Training as needed

Requirements:

• Minimum of 3 years secretarial or administrative
• High School Graduate
• Proficient in Adobe Acrobat & Microsoft Office (Outlook, Word, Excel, and PowerPoint) including the ability to create documents, presentations, and spreadsheets from either templates or scratch, and scheduling using outlook
• Exceptional interpersonal skills, communication, attention to detail, prioritization, and time management
• Must have Notary or ability to obtain
• High ethical standards, ability to handle confidential data, exhibit initiative, work well independently, and exercise sound judgement
• Supporting C-Level Executives and administrative experience in a financial institution

Benefits:

• Our 401k Match is as high as 7.98%
• We offer Blue Cross health insurance with up to 90% employee/70% dependent premiums paid
• You’ll:
  • accrue 12 days of vacation per year
  • be given 5 days of personal leave per year
  • be given up to 13 paid holidays per year
• Our dress code is relaxed, business casual and company logo wear
• We have a team of trainers to get you ready to be fabulous on the job!

For a full list of our benefits, visit

Hours:

Mon-Fri 8:30am-5:00pm

Usually works 40 hours a week with schedule adjustments as needed for board meetings and staff meetings

Will work late for board meetings a few times a month and start work early for staff meetings

EOE