Administrative

Hours 9:00 AM-5:00 PM (M-F) Hybrid schedule: approximately 2 days in the office and 3 days remote Visa Support No Relocation Covered No Required Education Require Travel No Language Requirements Japanese (Native Level) Description

A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.

• Answer phone calls and respond to emails from members and external contacts
• Maintain member information, payments, and other records in the database
• Manage office supplies, incoming and outgoing mail, and general administrative tasks
• Prepare and distribute a weekly email newsletter
• Assist with planning and coordinating member, community, and cultural events
• Support fundraising events and Foundation grant activities
• Coordinate event invitations, registrations, and attendee lists
• Assist with meetings and communications with other business and community organizations
• Write and proofread articles and other content for newsletters and online communications
• Support weekend events as needed
• Assist the Executive Director and staff with special projects and other administrative duties

• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong English and Japanese communication skills; native or native-level Japanese preferred
• Proficiency in Microsoft Office, including Word, Excel, and Power Point
• Professional and dependable with a positive attitude
• Previous administrative, event coordination, customer service, or nonprofit experience is a plus
• Associate degree or equivalent experience preferred
• Valid driver’s license preferred