Administrative Assistant - Events & Rentals

Administrative Assistant – Events & Rentals

Bethel Baptist Church – Schaumburg, Illinois

Part‑Time | 25–30 Hours per Week

Bethel Baptist Church is seeking an organized, dependable, and ministry-minded Rental & Events Coordinator to join our church staff.

This part‑time position plays a key role in coordinating facility rentals, church‑wide events, ministry logistics, calendars, volunteers, and church communication systems. The Rental & Events Coordinator serves as a central point of organization and communication between pastors, ministry leaders, staff, volunteers, and outside groups to ensure that events and building usage are planned well, communicated clearly, and carried out smoothly.

We are looking for someone who enjoys working with people, thrives on organization and planning, anticipates needs before they become problems, and desires to use his or her administrative gifts to serve the ministry of the local church.

Reports to: Associate Pastor of Ministry Operations / Lead Pastor

Status: Part‑Time, 25–30 hours per week

Anticipated

Start Date:

September 8, 2026

Compensation: Commensurate with experience

Benefits: This position is not eligible for employee benefits

• Exceptional organizational and planning skills.
• Strong written and verbal communication abilities.
• The ability to manage multiple projects, events, calendars, and deadlines simultaneously.
• Initiative and the ability to anticipate needs and solve problems proactively.
• Experience coordinating events and volunteers.
• Professionalism, discretion, reliability, and careful attention to detail.
• The ability to work effectively with pastors, staff members, ministry leaders, volunteers, church members, and outside groups.
• Strong comfort with technology, databases, scheduling platforms, and digital communication tools.
• The ability and willingness to learn, manage, and troubleshoot church management software such as MyBBC.
• The ability to work independently while also functioning effectively as part of a ministry team.

Previous experience in church administration, event coordination, facilities management, volunteer coordination, or ministry operations is preferred.

• Demonstrate a growing personal relationship with Jesus Christ.
• Be committed to serving Christ through the ministry of the local church.
• Wholeheartedly support the doctrine, mission, values, and ministry philosophy of Bethel Baptist Church.
• Become and remain an active member of Bethel Baptist Church.
• Demonstrate a servant’s heart, Christlike character, integrity, discretion, and a genuine love for people.

We are looking for someone who combines organization with hospitality—someone who can manage details and deadlines while graciously serving people and helping ministries succeed.

This is a part‑time position averaging approximately 25–30 hours per week. The normal schedule will consist primarily of weekday daytime office hours, with flexibility required based on church and ministry needs. Because many church activities occur outside normal office hours, occasional evening and weekend availability will be required for major events, special ministries, and facility needs.

This position requires the ability to move throughout the church facilities, perform basic visual inspections, and occasionally lift or move light equipment as needed.

Compensation will be commensurate with experience.

This part‑time position is not eligible for employee benefits.

• Serve as the primary point of contact for facility rentals and building‑use requests.
• Schedule and coordinate rentals, contracts, documentation, invoices, deposits, and building access.
• Maintain the church’s master building…