Sales Coordinator​/Assistant - Japanese Steel ; Hybrid

Highlights

This role requires strong communication skills and the ability to work independently and collaboratively within a team environment.

• Business level in English
• Software skills such as Excel spreadsheet and/or ERP system
• Trading Admin work experience is a plus
• Logistics experience is a plus
• Japanese language skill is a plus

This role requires strong communication skills and the ability to work independently and collaboratively within a team environment.

• Business level in English
• Office work experience
• Software skills such as Excel spreadsheet and/or ERP system
• Trading Admin work experience is a plus
• Logistics experience is a plus
• Japanese language skill is a plus

Full time / Non-exempt (Hourly)

Office location:
Schaumburg, IL

Working hour: 8:30am - 5pm (M-F)

• Hybrid:
  Up to 2 days per week Telework option will be available after training period (30 - 90 days).

Title:

Sales Coordinator

Great Health/Dental/Vision insurance are available.

• Contracting
• Delivery arrangement
• Processing sales and purchases, SG&A
• Controlling inventory
• Monitoring each status above
• Work with accounting for monthly/annual clothing
• Coordinate projects/service with suppliers, customers, and subcontractors

Interface with customers, suppliers, transportation companies, importers, customs agents, etc., for the purposes of performing billing, collections, documentation, distributing, inventory control, A/P and A/R procedures, and other support tasks related to the international business of selling (as applicable) steel, steel products, aluminum coils, titanium, rolls and machinery produced by Nippon Steel Corporation, its affiliates, and other manufacturers. Work in close collaboration with Sales Representatives and Managers to support every aspect of sales activity.

• Internal Duties & Responsibilities (as applicable)
• Processing
• Sales Order, Purchase Order and Order Profile:
  Create, record, system entry, review
• Finalize deliveries:
  Arrange, track, and record as applicable
• Register new vendors in Kintone, as applicable.
• Help enter information pulled from GP for Credit Applications
• Issue invoices based on terms for each business
• Maintain and track Inventory
• Enter data related to Buying (importing, domestic), Selling (domestically, exports), transporting, coil tracking and other related data for our business in both GP and/or Excel
• Manage and report on data statistics for import and domestic by ports/countries as required for each business and/or Manager.
• Check documents for accuracy and communicate with customers, vendors and suppliers as needed/requested
• Monitor AR status for each account and report issues to Sales Representatives and customers to mitigate overdue situations
• Assist in creating forecast numbers
• Assist Sales Representative and/or GM to book tickets, reserve restaurants or any other requested accommodations for business trips
• Report to Sales Representative and/or GM on news updates and/or changes pertaining to that business
• Learn and use new EDI systems as requested and required for that business
• Collaborate with Accounting and other NSTA personnel when there are questions regarding GP
• Create sales related documents such as Invoice, Packing List, Sales Confirmation, PO, and other necessary documents
• Prepare Month End Department reports and send internal report to applicable parties
• Process invoices from Vendors and related companies and forward to Accounting for payment
• Create / Process - Credit/Debit Memos and Write Offs, as necessary
• Once finalized by all necessary parties (e.g., Customers, Sales Managers, Vendors), handle documentation for claims and perform required claims processing with vendors and process debit / credit memos as needed.
• Verify deductions / debits from customers for claims and interface with Accounting
• Generate Reports from GP and Excel, as required
• Adhere to all Company policies and business flows
• Troubleshoot and resolve issues which may arise
• Communication / Interface
• Work with other Sales Coordinators / Sales Representatives / Managers to support every aspect of sales activities
• Month End Closing:
  Input all sales, purchase, expenses, claims and accruals, when needed in GP & send to General Manager for approval and send report to Accounting Department
• For roll business - must also report to NST
• Controlling Chicago Marine Insurance between Sales Coordinators
• Monitor credit limits and terms with all customers and take appropriate actions when necessary
• Follow up with Accounting requests for…