Operational Accounting Manager; A​/P, A​/R, and Payroll Functions - Schaumburg, IL - Hybrid

OPERATIONAL ACCOUNTING MANAGER – SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE

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The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work‑join more than 160 change‑makers, collaborators, and advocates as we continually work towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past nine years.

ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.

Be part of a collaborative, caring community.

The Operational Accounting Manager is responsible for managing the accounts payable (A/P), cash receipts and accounts receivable (A/R), and payroll functions of the Accounting Department for the American Society of Anesthesiologists (ASA) and Foundations. Management scope includes people, process, and related technology. Responsibilities include providing leadership and direction to the individual(s) within the work team.

• Oversees the A/P functions of ASA and foundations. This includes the day‑to‑day operations of A/P and annual 1099 process. Ensures all A/P is processed timely, per GAAP requirements, and AP information is transmitted to bank timely. Ensures the accuracy of A/P in terms of coding for financial statement inputs and compliance with ASA governing documents as well as IRS requirements. Oversees timely submission of weekly check registers to Treasurers and respond to inquiries on disbursements as required.
• Oversees invoicing and cash application for ASA and the Foundations. Ensures all activity follows GAAP and A/R aging balances are within acceptable levels. Coordinates with the financial accounting group to ensure accuracy of invoicing and payment posting.
• Provides oversight of payroll for ASA and Foundations. Additionally, acts as liaison for pension plan audits as needed.
• Manages work team and resources, including workload and prioritization. Builds and cultivates successful team of high‑performing staff who demonstrate strong commitment. Ensures the department meets deadlines and monitors performance against department goals.
• Implements and maintains appropriate internal controls over A/P, A/R and Payment Processing, and Payroll. Ensure all ASA and foundations are following best practices when it deals with system integration (AMS and accounting system), banking (use of lockboxes) and payments (use of ACH). Independently seeks out, document, update, and act as a Subject Matter Expert (SME) in the establishment and maintenance of process and procedure guidelines in concert with Generally Accepted Accounting Principles.
  
  Actively seeks out and implements accounting related process improvements. Actively manages tools, including association management system, payroll system, and expense reporting system.
• Actively participates in the ASA month‑end close process. Ensures payment receipts, AP payments, and AMEX expenses are processed timely and accurately. Provides follow up during close process on expense postings and balance sheet items. Creates and approves payroll, AP, and other journal entries as needed. Oversees reconciliations assigned to the Accounting Clerks are complete on time, reviews for accuracy, and ensure adjustments are processed in a timely manner.
• Oversees the daily commercial banking activities to ensure ASA and Foundations receive the use of products and services to enhance operations and manage cash flows. Acts as a liaison with banks in managing bank…