Regional HR Specialist

Job Summary

Regional HR Specialist
Department:
Human Resources

Reports To:

Human Resources Manager

FLSA Status:
Non-Exempt

EMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturing companies in North America and around the world. Our broad network of facilities,superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

The Regional Human Resources Specialist provides direct administrative and operational support to the HR function and site leadership within a specific region. This role involves assisting with daily HR activities, including supporting the hiring process, managing onboarding, maintaining HRIS, generating reports, and providing employee support. Under the guidance of the HR Manager, the HR Specialist ensures that HR processes are executed accurately, confidentially, and in compliance with company policies and applicable laws.

• Medical, dental, and vision coverage with affordable employee contribution rates.
• 401(k) plan with company match up to 4%.
• Life and AD&D insurance, short- and long-term disability coverage.
• Employee Assistance Program (EAP), including counseling, legal, and financial support.
• Paid Time Off (PTO) and 9 paid holidays.
• Flexible Spending Accounts for healthcare and dependent care.
• Wellness incentives and access to Live Health Online.
• Employee discount program with over 30,000 deals.
• Community engagement and volunteer opportunities.

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion

Sedentary Work
- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Partner with the Recruitment Specialist to execute the recruitment process, while maintaining clear role delineation, with the Recruiting Specialist owning job postings, sourcing, pipeline, candidate prescreening and communication, while the Regional HR Specialist owns onsite interviews, hiring manager alignment, hiring decision and post-offer onboarding activities.
• Prepare and coordinate pre-employment documentation, drug testing, and background checks.
• Ensure Day 1 readiness, including onboarding logistics and timely completion of employment and compliance documentation.
• Conduct new hire orientation and ensure all onboarding documentation is complete and accurate.
• Enter, update, and maintain employee data in HR systems (Dayforce) and ensure accuracy of employee records.
• Maintain employment documentation, including compliance records (e.g., MVR recertification), ensuring completeness and audit readiness.
• Review timesheets, payroll registers, and employee record changes for accuracy, compliance, and reasonableness.
• Support PTO tracking, job code accuracy, wage changes, and payroll adjustments.
• Coordinate with payroll on garnishments, deductions, bonuses/incentives, and corrections to ensure accurate processing.
• Ensure compensation changes and wage increases are properly documented, approved, and processed.
• Support execution of performance management processes, including tracking, documentation, and coordination of administrative requirements.
• Assist managers with disciplinary documentation under HR Manager guidance.
• Respond to routine employee questions and concerns, escalating complex or sensitive matters as appropriate.
• Support resolution of employee relations issues in partnership with HR Manager.
• Communicate and reinforce HR policies and procedures, escalating interpretation or complex inquiries as needed. Support compliance with labor laws, collective bargaining agreements, DOT requirements, and internal audits through accurate recordkeeping and process adherence.
• Assist with benefits administration, including employee inquiries and enrollment support.
• Support annual open…