Corporate Quality Assurance Document Controller

Overview

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Position: Corporate Fleet Manager Assistant (Non-union/Hourly)

Department: Fleet

Reports To: Fleet Manager

Location: Edwardsville, IL

FLSA Status: Non-Exempt

Pay Range and Benefits: $ per hour plus other compensation components. Benefits include Medical, Dental, Vision, STD, Thrift, Life Insurance.

Shift (if applicable): Weekdays, regular office hours

The Corporate Fleet Manager Assistant shall be responsible for, but not limited to, the following.

• Bills of sale — preparing and receiving (distributing copies/checks) to accounting.
• Handling Illinois license plates: IRP plates (applying for new and renewals), trailer plates (new/renewals), Illinois plates (new/renewals), requests for replacement plates.
• Handling titles: applying for new titles, filling out bills of sale, sending to locations to retitle, receiving and documenting.
• Handling IFTA licenses and/or stickers.
• Entering maintenance into database and handling fleet charges (maintaining spreadsheet, past dues paid).
• Handling vehicle transfers; assign unit numbers to all company vehicles; handling toll and driving violations.
• Send out new company car paperwork; scanning documents; updating information in AS400.
• Handling lease buyouts (making changes in AS400, titles, scanning).
• Answer emails and phone calls with vehicle questions or needs from locations and/or accounting department.
• Converting lease packages; handling recall notices.
• Exporting vehicle information from AS400 to Excel for reports for locations or in-house.
• Managing Goodyear and Michelin statements.
• Other duties as assigned related to fleet management.

• Prior experience with DOT/vehicle registrations.

• Basic math and reading skills.
• Proficient in Microsoft Office Suites; highly proficient with Excel.
• Ability to work well with various databases and have good phone etiquette.
• Strong computer and organizational skills.

• Ability to work without direct supervision.
• Excellent verbal communication skills; leadership, interpersonal, and conflict resolution abilities.
• Coachable, willing to learn; ability to communicate effectively both verbally and in writing.
• Multitasking and ability to work cross-functionally.

• Analytical skills for data interpretation.
• Strong communication skills for collaborating with various locations and personnel.

• May require sitting and standing for long periods.
• May require lifting and moving large amounts of paperwork (boxes of files).
• May require stooping, bending, and reaching above the head and below the knees to file and retrieve data.

Prairie Farms Dairy, Inc. is a farmer-owned cooperative. We are owned and operated by over 800+ farm families who are critical members of society. We have represented American agriculture since our founding in 1938.

Many dairy farms are operated by generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy.

Our mission and values include producing high-quality dairy products, conducting business with professional integrity, exceeding customer expectations, supporting communities sustainably, and delivering patronage to farm families.

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected status.