Facilities Operations Specialist

Facilities Project Specialist

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 13 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.

At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!

The Facilities Project Specialist supports the safe, compliant, and efficient operation of the company's buildings and grounds while coordinating the facility and capital projects that keep those assets current. This role combines hands-on facilities oversight — preventive maintenance, building systems, life safety compliance, and vendor management — with project coordination, documentation, and financial tracking. The Facilities Project Specialist independently manages smaller facility and capital projects and supports the National Facility Director on larger initiatives, working closely with Operations, community Maintenance Directors, vendors, consultants, and regulatory agencies to keep facilities functional, code-compliant, and comfortable for residents.

Key Responsibilities

• Support the day-to-day performance of building systems, including HVAC, plumbing, electrical, roofing, building envelope, fire and life safety systems, elevators, and emergency generators.
• Aide in facility inspections and building condition assessments; document deficiencies and track corrective actions through completion.
• Develop and maintain preventive maintenance schedules and support the work orders ensuring requests are prioritized, assigned, and closed out.
• Respond to facility issues and after-hours emergencies, coordinating repairs to minimize downtime and disruption to residents.
• Maintain equipment inventories, asset records, warranties, as-built drawings, and operating manuals for each community.
• Support long-range capital planning by identifying aging systems, deferred maintenance, and upcoming replacement needs.
• Help ensure facilities comply with building codes, life safety requirements, ADA, and applicable state and local senior living regulations.
• Coordinate required inspections, testing, and certifications — fire alarm, sprinkler, extinguishers, emergency generators, elevators, and backflow — and maintain documentation for surveys and audits.
• Assist with regulatory survey preparation and the correction and documentation of cited deficiencies.
• Support environment-of-care rounds, safety walkthroughs, and emergency preparedness and business continuity plans.
• Verify that contractor work areas meet safety, infection control, and resident protection requirements.
• Source, schedule, and oversee vendors, service contractors, and trades performing facility and project work.
• Solicit and compare bids and proposals for maintenance services, repairs, and smaller projects.
• Monitor vendor performance against scope, schedule, pricing, and quality standards, escalating issues as needed.
• Maintain service contract records, renewal dates, certificates of insurance, and vendor documentation.
• Independently manage smaller facility, renovation, and equipment replacement projects from approval through completion and closeout.
• Develop and maintain schedules, budgets, and documentation for assigned smaller projects.
• Assist assigned Project Managers with scheduling, documentation, tracking, and coordination across all phases of large capital projects.
• Coordinate with architects, engineers,…