Facilities Ops Planner

Summary

The Facilities Operations Planner supports the Corporate Facilities team in planning and coordinating preventive and corrective maintenance across multiple sites to maintain a safe, efficient workplace. The role leverages CMMS and operational data to develop multi-month maintenance schedules, scope work, estimate labor and materials, and prepare job plans for technicians and vendors. The Planner partners with Facilities leadership, maintenance technicians, and cross-functional teams to ensure work is executed efficiently and asset reliability is maintained.

• Plan, schedule, and coordinate preventive and corrective maintenance activities across multiple sites
• Review and prioritize work orders, define scope, and determine level of planning required based on criticality and resources
• Develop and maintain multi-month maintenance schedules and ensure work is balanced across available resources
• Prepare job plans and work packages outlining materials, tools, access requirements, and execution steps for technicians and vendors
• Use CMMS and related systems to manage work orders, maintain asset data, and ensure accurate documentation and closure
• Coordinate vendors and contractors for scheduling, site access, and execution readiness
• Track SLA performance, analyze maintenance data to identify trends, and support continuous improvement
• Support Facilities PMO and program teams through site walks, scope validation, and purchase order support

• 5+ years of experience in facilities, maintenance planning, or operations in a multi-site environment
• Strong experience using Computerized Maintenance Management Systems (CMMS) and managing work order workflows
• Proven ability to plan, schedule, and coordinate maintenance activities with a data-driven approach
• Experience estimating labor, materials, and resource requirements for maintenance work
• Experience working with vendors, contractors, and cross-functional teams and strong communication skills
• Proficiency in Microsoft Office and maintenance-related systems such as Service Now, Prism, or Coupa
• Preferred: knowledge of building systems (mechanical, electrical, plumbing, controls) and reliability-centered maintenance experience