Facilities Supervisor

Overview Of Position

Under general direction of the Director of Facility Operations, supervises and coordinates activities of assigned custodial, grounds, and maintenance staff engaged in keeping buildings and physical structures in clean, safe, and orderly condition. They provide supervision and direction, and perform inspections of custodial services, grounds, maintenance repairs, and preventative maintenance of all District buildings in their assigned area. They respond to client requests, complaints, and concerns, and coordinate assigned administrative and supervisory projects and activities.

They recruit, interview, provide orientation, and provide training for new hires.

10% Establishes and maintains an effective system of communication within the organization

• Establishes and maintains effective working relationships with diverse groups and individuals
• Assists in department administration, such as, developing procedures, researching special projects, creating and maintaining a variety of reports, serving on a variety of committees, and performing a variety of ongoing projects

10% Coordinates capital projects and activities from initiation to completion

• Ensures project goals and service needs are met
• Provides liaison with District staff, the public, and governmental agencies, as needed
• Acts as a consultant to District building staff regarding facility operations, functions, and activities

10% Inspects District facilities and grounds in assigned territory to ensure District standards of cleaning, maintenance and personal behavior of staff are upheld

• Works with staff to improve deficiencies; documents all maintenance deficiencies and coordinates scheduling of repairs
• Routinely discusses with assigned staff the condition of assigned buildings

10% Supervises the activities of facility operations staff working multiple shifts in assigned buildings and facilities; ensures adherence to work schedules

• Trains staff to ensure proper health and sanitation techniques are followed
• Provides guidance and assistance to employees in resolving problems
• Develops staff training for regular and on call employees as required

10% Conducts performance appraisals of lead Custodial, Maintenance, Grounds, support services, and operations specialist personnel and develops measurable performance goals and objectives

• Re-commends performance appraisals for other Facility Operations personnel, hiring, staff placement and retention, transfers and disciplinary action

10% Investigates and/or tests new supplies, equipment and tools

• Prepares reports on test results
• Establishes and maintains files of catalogs, price lists, technical data, and test results of Facilities materials and equipment
• Ensures adequate levels of facilities equipment and supplies at buildings by reviewing purchases and requisitions, and maintaining a building equipment database.

10% Prepares progress reports for principals and building managers, as necessary

• Reviews and inspects repairs made by custodians, grounds, and maintenance staff

10% Reviews and updates scheduling of preventive maintenance for assigned buildings, tracks project completion and projected costs, and assists management in developing budget projections

• Assists in the preparation of daily work schedules and time estimates for mechanical and other special custodial and maintenance services and estimates staffing requirements for substitutes for evening and weekend use of buildings and emergencies

10% Responds to requests or emergencies involving use of assigned buildings on evenings and weekends

• Serves as backup to Management during absences or when unavailable.
• Performs related duties consistent with the scope and intent of the position as requested.

Collaboration Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented) Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the…