Onsite Manager

Overview

The On-Site Manager is responsible for overseeing the day‑to‑day operations, maintenance, and overall functionality of the community's buildings, systems, and grounds. This role ensures the integrity of all mechanical, electrical, and building systems by proactively monitoring property conditions and identifying necessary repairs, replacements, and capital improvements. The On-Site Manager serves as the primary liaison between the Board of Directors, residents, staff, vendors, and contractors, coordinating all aspects of property operations and maintenance.

• Maintain a thorough understanding of the association's governing documents and community policies.
• Conduct regular inspections of the building, grounds, and mechanical systems to identify maintenance needs and potential issues.
• Oversee onsite staff, vendors, and contractors, ensuring work is completed efficiently and to contract specifications.
• Coordinate repairs, maintenance projects, and capital improvements, providing recommendations to the Board of Directors as needed.
• Manage vendor relationships, scheduling, permits, invoices, and related documentation.
• Monitor inventory and purchase supplies and materials in a cost‑effective manner.
• Communicate project updates and maintenance issues to the Board and residents, helping to resolve concerns and maintain positive relationships.
• Ensure contractors comply with community requirements, licensing standards, and emergency procedures.
• Maintain compliance with all applicable federal, state, and local regulations, including OSHA and workplace safety standards.

• Minimum of 3–5 years of property management, facilities management, or building operations experience, preferably in a condominium or homeowners association setting.
• Strong knowledge of building systems, including mechanical, electrical, and general maintenance operations.
• Experience managing vendors, contractors, and onsite staff.
• Ability to conduct property inspections, identify maintenance issues, and coordinate repairs and capital projects.
• Knowledge of association governing documents and experience working with Boards of Directors is preferred.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Experience managing budgets, invoices, purchase orders, and inventory is a plus.
• Excellent communication and customer service skills, with the ability to effectively interact with residents, board members, and contractors.
• Proficient in Microsoft Office and property management software.
• Knowledge of applicable federal, state, and local regulations, including OSHA safety standards.
• Ability to work independently, exercise sound judgment, and respond effectively to emergencies and changing priorities.

• Salary: $80,000 annually
• Medical and dental insurance
• Paid time off (PTO)