Accounts Payable Analyst

Old Orchard Towers, 5250 Old Orchard Rd, Skokie, IL 60077, USA

$65,000 - 75,000 /Yr

Schedule:

Monday - Friday; 8:00 am - 4:30 pm
Hybrid role: 3 days in-office (Tues - Thurs); 2 days remote (Mon & Fri)

Location:

Skokie, IL 60077

The Accounts Payable Analyst is responsible for the accurate and timely processing of all account payable activities, with a strong focus on efficiency, internal controls, and continuous process improvement. This role manages end‑to‑end AP operations within , maintains vendor records and relationships, supports internal and external audits, and prepares routine and ad hoc reporting.

The ideal candidate is self‑sufficient, detail‑oriented, customer‑focused, and experienced in a high‑volume, paperless AP environment.

• Oversee all AP activities, including invoice intake, coding, approvals, and payments.
• Manage the  AP inbox, ensuring inquiries are routed and addressed within 24 hours.
• Monitor the general AP inbox, triaging inquiries and following up with vendors and internal teams within 24 hours.
• Maintain complete and accurate vendor records, including contact information, W‑9 forms, and 1099 documentation.
• Reconcile the AP subledger to the general ledger and support month‑end close activities.
• Prepare routine and ad hoc AP reports, such as aging, payment reporting, and spend analyses.
• Maintain positive vendor relationships, following up on account status, outstanding issues, and tax‑exempt documentation.
• Collaborate with operational and clinical teams to streamline the AP and approval workflow.
• Coordinate with the AP Specialist and provide guidance on invoice intake, coding, and processing requirements.
• Ensure compliance with internal controls, accounting policies, tax regulations, and company procedures.
• Support annual financial and compliance audits by providing documentation and explanations.
• Identify, recommend, and assist in implementing process improvements and automation initiatives.
• Prepare and file annual 1099s.

• Bachelor’s degree in Accounting, Business, Social Services, or a related field.
• 5+ years of accounts payable experience, including end‑to‑end ownership of AP processes.
• Strong working knowledge of  and accounts payable best practices.
• Experience managing shared email inboxes in a professional and organized manner.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis).
• 3+ years of experience with IRS 1099 regulations and compliance.

• Associate’s degree in Accounting, Business, Social Services, or a related field.
• 3+ years of financial or business related experience.
• 1–2+ years of experience with IRS 1099 requirements.
• FREE Virtual Primary Care, Urgent Care, and Mental Health Counseling for ALL Employees
• PAID Maternity/Paternity leave
• Medical Insurance (BCBS of IL)
• Vision Insurance
• Life Insurance
• Long‑Term & Short‑Term Disability
• Pet Insurance
• FSA (Health, Dependent Care, Transit)
• EAP
• 403(b) Retirement Plan with Employer Match

Equal Opportunity Employer
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For further information, please review the Know Your Rights notice from the Department of Labor.