Executive Secretary, Operations

• Date Posted:
  9/3/2026
• Location:
  
  WEST ASSOCIATE PRINCIPAL OPERATIONS
• Date Available:
  
  26-27 School Year
• Closing Date:
  09/17/2026

Administrator of the Department

The job of Executive Secretary is done for the purpose/s of performing diversified secretarial duties in support of the administrator; conveying information regarding department functions and procedures; coordinating assigned projects and site activities; and ensuring efficient operation of support functions.

• Targeted, job related experience
• Experience working successfully in a diverse, multicultural environment.

• Perform multiple tasks with adaptability to changing job conditions.
• Operate standard office equipment and relevant software applications.
• Plan and manage projects effectively.
• Perform basic bookkeeping and record-keeping tasks.
• Read and interpret technical information.
• Compose a variety of documents.
• Facilitate group discussions.
• Analyze situations to identify issues and develop conclusions.
• Schedule activities, meetings, and events efficiently.
• Gather and collate various types of data.
• Use basic, job-related equipment.
• Work independently and collaboratively in a wide range of circumstances.
• Handle data using defined but varied processes.
• Collaborate with diverse individuals and groups.
• Work with different types and purposes of data.
• Solve problems by analyzing issues and creating action plans.
• Interpret guidelines independently when working with data.
• Address limited problems with equipment.
• Effective communication with diverse groups.
• Confidentiality in handling sensitive information.
• Timely completion of tasks and adherence to schedules.
• Ability to set and adjust priorities as needed.
• Teamwork and cooperation.
• Focus and performance despite constant interruptions.
• Proficient English communication, both written and verbal.
• Strong problem-solving and decision‑making skills.

• Attends department and/or in-service meetings, for the purpose of recording minutes, coordinating materials distribution, supporting the needs of attendees, and conveying and/or gathering information required to perform functions.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Assists substitutes to the department for the purpose of ensuring that programs continue in the absence of the teacher.
• Responds to a wide variety of inquiries from internal and external parties for the purpose of providing information, facilitating communication among parties, and/or providing direction.
• Schedules a wide variety of activities for the purpose of making necessary arrangements for the assigned administrator.

• Compiles data from a variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrators.
• Maintains a wide variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a wide variety of reports, documents, and correspondence of a confidential and non‑confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Researches a variety of topics for the purpose…