Accounts Payable Accountant

Performs duties to complete various general accounting related activities that mainly include but may not be limited to accounts receivable and accounts payable.

• Administers the process of verification and information control for accounts payable for all divisions
• Processes payment of vendor invoices
• Coordinates payment authorization procedures with system documentation
• Assigns and verifies discounts and account codes
• Supports the month‑end close process by completing assigned tasks on a timely basis
• Maintains financial historical records by filing accounting documents
• Prepares checks on a weekly basis for distribution to vendors
• Resolves account discrepancies by investigating documentation, issuing stop payments, payments or adjustments
• Exchange, gather, and update tax exemption information and completion of credit applications to potential vendors
• Reconciles assigned accounts monthly and file supporting documentation
• Records various journal entries throughout the month
• Follows proper accounting controls
• Collect and verify information required for annual 1099 filings
• Coordinates and executes internal audits of inventory items and spare parts
• Prepares documentation for wire payments to vendors
• Compares BOL to weight tickets and report of shipments
• Analyzes and summarizes actual vs plan variances on a monthly basis for key departments
• Prepares and sends invoices to customers by mail, fax, email, etc.
• Conducts pricing audits and works with the sales and customer services team to resolve discrepancies
• Calls vendors to notify of outstanding checks
• Contacts customers to update current information and discuss use of email versus US mail to reduce costs
• Generates standard month‑end financial reports as needed
• Performs other duties as assigned

• Bachelor’s degree in Accounting
• 1 – 3 years accounts payable or general accounting experience
• 1 – 3 years of experience with an ERP system
• Proficient with computers, including Microsoft Office applications
• Able to communicate effectively in English