Facilities Assistant Area Manager

Facilities Assistant Area Manager

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine (SoM) is to enable the success of our faculty, students, and community. We are a team of professionals who are stewards of our facilities and operations. We analyze and plan for our future facility needs while managing the safe and reliable operations of our existing facilities.

OFPM is responsible for Space and Real Estate, Project Management, Facilities Operations, Safety and Emergency preparedness, Capital Planning and Budget.

Reporting to the Facilities Area Manager in the Office of Facilities Planning & Management, the Facilities Assistant Area Manager to perform specialized, diverse work activities in smaller occupancy buildings for departments or units. Coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. This is an individual contributor role.

Duties include:

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget;
  
  coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May supervise assigned lower level staff engaged in supporting the physical environment and building systems.

Desired qualifications:

• Strong knowledge of computerized maintenance management system (CMMS)
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with shortand long-term end dates.
• Ability to work in a fast-paced and dynamic environment.
• Experience with performance metrics and KPI's.
• Facilities management certification and/or knowledge of commercial building operations and maintenance (Not Required)
• Working knowledge of Engineering and/or HVAC requirements (Preferred, Not Required).
• Ability to respond to changing priorities; respond to emergency calls at night and on weekends

Education & Experience (Required):
Bachelor's degree and three years related, demonstrated…