Maintenance Supervisor at University Partners State College, PA

Maintenance Supervisor – University Partners, State College, PA

The Maintenance Supervisor has primary responsibility for the physical integrity of each community and proper maintenance and oversight. The majority of time is involved in scheduling work orders, preparing new apartments for occupancy, and completing ongoing maintenance projects.

Will always include those specifically assigned by the Community Manager.

• Providing excellent service to residents, guests, employees and contractors.
• Overseeing the maintenance staff for the community.
• Providing training to all maintenance staff members to be able to fill-in as necessary.
• Scheduling work orders.
• Maintaining the community effectively while following budget guidelines.
• Overseeing the completion of routine service requests within 24 hours.
• Completing service request records and informing the Community Manager of any resident maintenance issues.
• Developing maintenance and cleaning schedule for all areas of the community including common areas, amenities, breezeways, parking lots and entrance areas.
• Keeping maintenance shop in an organized and clean condition.
• Purchasing all maintenance supplies in accordance with budget guidelines.
• Adhering to all government policies including OSHA and EPA guidelines.
• Reviewing work with all outside contractors prior to completion.
• Maintaining operations and response plans for issues such as asbestos, lead and mold.

• Daily Community Manager Meetings:
  Meet with Community Manager at the beginning and end of each day to review maintenance issues and make‑ready status.
• Common Area Inspection:
  Walk common areas daily, before 10 a.m.
• Grounds Inspection:
  On peak days (i.e., Mondays), ensure that all areas of the property are inspected by the entire maintenance staff. Segment out the property for trash pick‑up.
• Maintenance Staff Meeting:
  Enforce uniform standard and nametags; schedule/organize technicians and groundskeeper; review cleanliness of shop and supplies status (Daily).
• Schedule:
  
  Ensure maintenance coverage during all operating hours.
• Make‑Ready Preparation:
  Get make‑ready report on a daily basis, schedule turns accordingly, and ensure vendor locks are installed if utilized.
• Make‑Ready Board:
  Update make‑ready board and schedule in the CSR (Daily).
• Work orders:
  Schedule and complete work orders as necessary, ensuring 24‑hour response policy (Daily).
• Move‑Outs:
  After Community Manager inspection, walk all move‑outs prior to make‑ready to determine whether touch‑ups can be done or full paint is needed (daily/as needed).
• Key Log:
  Check key log daily and ensure all keys are accounted for at end of day. If office is open late, confirm office staff checks prior to close.
• On Call:
  Provide on‑call coverage during non‑business hours; on larger properties schedule maintenance on‑call among staff; ensure all weekends are covered appropriately.
• Breezeway Cleanliness:
  Enforce trash standards on property and put out trash notices (Daily).
• Logs:
  Maintain MSDS/OSHA/EPA logs in shop and office (Daily) and keep staff informed at weekly meetings of changes in MSDS sheets.
• Community Service Register (CSR):
  Ensure CSR is updated and properly utilized for maintenance functions; maintain preventive maintenance schedules per CSR.
• Irrigation:
  Check on a weekly basis; refer to preventive service schedule within CSR.
• Trash compactor oversight:
  Ensure coverage on weekends or in supervisor’s absence (Weekly).
• Overtime Review:
  Enforce overtime policy; no overtime during week if possible; communicate overtime status every Monday to Community Manager (Weekly).
• Maintenance Inventory:
  Check inventory weekly and order supplies as needed; use approved vendors where possible and minimize retail purchases.
• Common Areas:
  Ensure maintenance on weekends and Saturday afternoon cleans (Weekly).
• Pool maintenance:
  Ensure weekly maintenance and coverage on weekends during season.

• Car Check:
  Walk entire property for car check monthly; delegate to staff weekly.
• Inspections:
  Perform all required inspections per CSR; inspect all breezeways monthly.
• Landscaping:
  Perform a monthly scheduled walk with…