Assistant​/Associate Director of Facilities and Grounds

Assistant/Associate
Director of Facilities and Grounds

Reports To: Director of Operations

• Assist the Director of Operations in managing daily campus operations to ensure facilities and services support teaching, learning, and school activities

• Create daily schedules for Operations staff members and oversee execution of tasks

• Coordinate operational processes across departments including facilities, security, custodial services and campus support functions

• Monitor operational performance and recommend improvements to the Director of Operations to enhance efficiency and effectiveness across campus operations

• Respond to after hours emergencies as needed, including fire alarms, burglar alarms and other facilities-related incidents and coordinate appropriate response actions to ensure campus safety and continuity of operations

• Support oversight and upkeep of campus buildings and grounds, ensuring all spaces remain safe, functional and prepared for school and community events
• Oversee maintenance of all fields and outdoor spaces, including landscaping, lawns, gardens and athletic facilities
• Coordinate operational support for school events, athletic competitions, programs and community activities
• Assist with event logistics including facility preparation, setup and breakdown for community events, working with academic and administrative teams to ensure logistical needs are met
• Assist in the management and maintenance of building systems including HVAC, plumbing, electrical and mechanical systems
• Coordinate preventative maintenance programs and assist with tracking maintenance requests through facility management systems

• Work in coordination with the Director of Operations to schedule and coordinate vendors and contractors for maintenance, repairs and facility improvements
• Assist in maintaining vendor relationships and ensuring all contracted work complies with applicable regulations and school standards

• Assist in implementing campus safety procedures and emergency preparedness plans

• Serve as a member of the school’s Emergency Response Team (ERT), when required

• Ensure compliance with local, state, and federal regulations related to facilities, including fire safety codes, ADA accessibility requirements and Integrated Pest Management (IPM) policies

• Supervise the work of the maintenance and custodial staff

• Provide training, scheduling, and performance support for operational staff

• Promote a collaborative team environment focused on safety, efficiency and high-quality campus operations

• Minimum 5-8 years of experience in facilities management, operations, or related supervisory roles, preferably in an educational or institutional setting

• Demonstrated mechanical knowledge of building systems and equipment, including familiarity with safety codes and operational regulations

• Working knowledge of electrical systems, HVAC (heating, ventilation and air conditioning), plumbing and building maintenance systems

• Strong organizational, project management, leadership, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment

• Ability to collaborate and communicate effectively with a wide range of stakeholders, including administrators, faculty, staff, students, parents, vendors and external partners

• Experience managing vendors, operational processes and facility projects

• General computer proficiency, including email, internet applications, spreadsheets and word processing software

• Valid New Jersey driver’s license with a satisfactory driving record

• Experience working in an independent or private school…