Administrative Assistant - Morton Grove

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

4/7/2025

Location:

Parkland Preparatory Academy
- Morton Grove

 Additional Information:
Show/Hide

Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills.

Experience with Student Information Systems and special education a plus.

Essential Functions:

* Oversees all aspects of general office coordination.

* Maintains confidentiality in all aspects of students, staff, and school information.

* Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.

* Greets, screens, and directs visitors / students.

* Interacts and communicates with students, staff and visitors.

* Signs for, distributes and prepares USPS / UPS / Fed Ex or similarly delivered letters and packages.

* Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.

* Maintains and updates student data within the Student Information System.

* Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.

* Prepares appropriate documents and systems for the arrival of a new student.

* Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.

* Acts as a liasion between school districts, parents, transportation companies and other outside agencies.

* Organizes the distribution of large mailings/emailings.

* Maintains inventory of office equipment and supplies.

* Arranges for the repair and maintenance of office equipment.

* Assists with special event planning such as field trips, assemblies or graduation.

Educational/

Experience:

Must have a High School Diploma.

Job Specifications:

Skills/Knowledge and Abilities

* Must be able to communicate effectively with a positive customer service attitude.

* Must possess good writing, analytical and problem-solving skills.

* Must be able to follow oral and written instructions.

* Must be proficient in Microsoft Office Word, Excel and Google.

* Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators.

* Must accept direction, adhere to policies and procedures and carry out assignments.

* Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations.

* Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents.

* Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude.

* Must possess a valid Illinois driver's license.

* Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers.

* Adheres to the policies and procedures of Parkland Preparatory Academy.