Workplace Facilities Operations Coordinator

Workplace Facilities Operations Coordinator

Location:

Sunnyvale, CA (Must be local and onsite)

Pay Rate: $38–$45/hr (Weekly pay)

Contract:

3–6 Months | Temp-to-Permanent based on performance

Schedule:

Full-time - Monday–Friday | Early start, approximately 7:30–8:00 AM

Our client is a growing research organization focused on building, understanding, and advancing foundation models. Their team works at the intersection of cutting-edge AI research, engineering, and technology.

As they continue to grow and expand our workplace, they are looking for a hands-on and highly organized Workplace Facilities Operations Coordinator to help keep their new three-story office running smoothly.

We are looking for an experienced Facilities professional to support the day-to-day operations of our new three-story office. This person will be the onsite bridge between employees, property management, vendors, and building services. Employees will come to this person with facilities-related issues, and this person will determine the appropriate next step and coordinate with the property manager or vendor to get the issue resolved.

This is a Facilities-focused role, not a handyman position. You should understand building operations well enough to recognize an issue, understand what may be causing it, and know who to contact to resolve it.

• Oversee day-to-day facilities operations for the three-story office.
• Serve as the onsite point of contact between employees, property management, vendors, and contractors.
• Coordinate maintenance requests, building issues, repairs, and work orders.
• Conduct regular facility walkthroughs and identify issues such as leaks, equipment problems, cleanliness, or safety concerns.
• Oversee janitorial, day porter, security, and other building service vendors.
• Support OSHA, EHS, fire/life-safety, inspections, fire drills, and emergency preparedness.
• Manage badges, building access, parking, and contractor access.
• Work with property management on building services, signage, inspections, and compliance requirements.
• Help manage the new facilities ticketing/work-order system and ensure employee requests are followed through.
• Support kitchen, coffee machines, snacks, waste/recycling programs, and other office facility needs.
• Coordinate with vendors and internal teams for office events, all-hands meetings, catering, and employee celebrations.
• Provide front desk coverage in the morning before the administrative employee arrives.
• Support workspace needs, ergonomics, office moves, and general employee facilities requests.
• Use good judgment to determine when an issue requires property management, a vendor, IT, or another internal team.

• 5+ years of Facilities, Facilities Management, Workplace Operations, Building Operations, or Property Management experience.
• Experience supporting commercial office buildings with multi-floor environments.
• Strong experience working closely with property managers.
• Experience working closely with vendors, contractors, janitorial teams, and building services.
• Ability in recognizing basic plumbing, electrical, HVAC, building, or maintenance issues and knowing when to escalate to the appropriate vendor.
• Knowledge of OSHA, building compliance, and emergency preparedness.
• Experience coordinating fire drills, evacuation procedures, emergency response, or safety programs.
• Experience managing maintenance requests, repairs, work orders, and building issues.
• Experience working in a technology, startup, research, biotech, or similarly fast-paced environment.
• Experience managing building access, badges, parking, office moves, and workspace needs.
• Strong organizational skills with the ability to manage multiple facilities issues and priorities at the same time.
• Strong communication and interpersonal skills and the ability to communicate professionally with employees, vendors, property management, and leadership.
• Comfortable working onsite and being the primary point of contact for workplace/facilities needs.
• Experience with facilities ticketing/work-order systems or able to learn.
• Ability to work independently, prioritize tasks, and use good judgment when…