Office Manager

Bolt Graphics is a semiconductor startup based in Sunnyvale, CA building the fastest and most efficient graphics processors. We pride ourselves on our first principles approach to solving problems. We are energized by our mission to reduce the barrier of entry for content creation and consumption. Our goal is to enable everyone to easily create, simulate and consume immersive experiences as vividly as they can imagine them.

• Be Fearless: Unmute yourself. Test boundaries and get proven right.
• Remain Adaptable: Stay comfortable in a continuously changing world. If you’re wrong, concede and move on.
• Educate Your Ego: Selflessly collaborate towards our shared purpose.

The Business Operations Manager is responsible for overseeing day-to-day workplace operations and facilities management, ensuring a safe, organized, efficient, and well-maintained environment for employees and guests.

This role manages workplace services, vendors, maintenance, office programs, operational budgets, employee support, and logistics across all Bolt Graphics locations. The position serves as a key point of contact for workplace needs and works cross-functionally to anticipate and support the company's current and future operational requirements.

• Oversee daily workplace operations to ensure a clean, organized, safe, and efficient office environment.
• Manage the overall condition and appearance of interior and exterior spaces, including cleaning, landscaping/plants, trash services, parking areas, organization, and general upkeep.
• Develop and manage preventive and corrective maintenance programs for HVAC, building systems, equipment, utilities, office areas, warehouse spaces, racking, material-handling equipment, and other critical infrastructure.
• Coordinate repairs, inspections, scheduled maintenance, and emergency facility needs.
• Manage workplace supplies, equipment, inventory, and restocking programs.
• Identify operational improvements and proactively address workplace and facility needs.
• Manage all facilities, vendor relationships, service agreements, performance, scheduling, and quality standards.
• Coordinate with vendors and contractors required for ongoing maintenance, repairs, projects, and future facility needs.
• Track operational budgets, purchase orders, vendor invoices, maintenance expenses, and capital projects.
• Identify cost-saving opportunities while maintaining workplace quality and service standards.
• Manage culinary programs, food service, snacks, beverages, and related logistics.
• Coordinate and provide meals for company meetings, conferences, events, and office-wide activities.
• Manage food and beverage inventory, ordering, organization, and budget.
• Support employee and guest experience by maintaining a welcoming, well-stocked, and professional workplace.

• Ensure compliance with workplace safety requirements, OSHA and applicable local regulations, fire/life safety standards, environmental requirements, insurance requirements, and internal company policies.
• Coordinate facility inspections, audits, emergency preparedness, incident response, access-control reviews, and corrective action plans.
• Maintain appropriate documentation and schedules for required inspections, maintenance, and safety programs.
• Obtain certification in CPR, obtain all required items for office safety (defibrillator, Epi-pens), ensure First Aid kit/station is maintained, ensure everyone onsite is trained on CPR, add training online for everyone.
• Ensure we have fire wardens for all office locations on-site.

• Manage the shipment of laptops, company swag, equipment, and other materials to new employees.
• Track workplace equipment and inventory to ensure employees receive required resources on time.
• Coordinate shipping and receiving company equipment, supplies, and materials as needed.
• Help book all hotel reservations for all employees coming into all onsite locations.
• Manage and engage contracts with hotel providers for corporate rates.
• Ensure bills are paid on time.
• Any other items related to maintenance of Bolt Apartments.
• Ensure employee guests have a clean…