Facilities & Procurement Manager

Francis House Mission and CORE Values

“Francis House provides a home and extended family to persons with terminal illnesses so they can die with dignity surrounded by the unconditional love of God.” We will use our lived experience as a resource for others.

Our CORE Values are Compassion, Acceptance, Respect, Dignity

The Facilities and Procurement Manager is responsible for ensuring the safe, efficient, and cost-effective operation of the organization's physical facilities while overseeing purchasing, inventory management, vendor relationships, rental property management, and capital asset stewardship. This position provides leadership in facilities operations, long-range capital facilities planning, and property management to ensure organizational assets are maintained, enhanced, and aligned with the organization's mission and strategic priorities.

The Facilities and Procurement Manager plays a critical role in creating and sustaining a welcoming, safe, and well-maintained environment for residents, families, volunteers, staff, tenants, and visitors by coordinating facility maintenance, regulatory compliance, procurement activities, capital improvement projects, and operational support. The position also oversees the management of organizational rental properties, including maintenance coordination, vendor oversight, tenant-related operational matters, and long-term property preservation.

Working collaboratively with the Board of Directors, executive leadership, staff, contractors, volunteers, and community partners, the Facilities and Procurement Manager develops and implements annual facilities and capital improvement plans, responsibly stewards organizational resources, and ensures that facilities and properties continue to support the organization's mission, operational excellence, and long-term sustainability.

Also, oversees professional office space for multiple administrative staff as well as storage, pantry, and laundry facilities. This includes knowledge of all aspects of building, capital, and facilities planning and upkeep, managing facilities-related projects, exterior grounds, and ensuring that all facilities meet health and safety standards. The Facilities and Procurement Manager is also responsible for the management of all Francis House rental properties.

• Develops the annual facilities management plan in collaboration with the Board and executive leadership, and oversees the successful implementation and completion of all planned initiatives.
• Collaborates with construction managers, Board and executive leadership, skilled trades professionals, and volunteers to successfully plan, coordinate, and execute capital improvement projects of varying scope and complexity.
• Responsible for all maintenance processes and operations. This includes preventative, seasonal, and regular maintenance, development and execution of safety procedures and any necessary staff interaction or training.
• Handles necessary repairs and maintenance in house when possible. If outsourced services are needed, establishes and monitors maintenance contracts and obtains certificates of insurance from contractors. Secures bids and recommends contracts for ad hoc professional services.
• Makes all necessary purchases for incidental repairs based on Procurement Policy thresholds. Establishes and manages relationships with service providers and contractors to ensure responsiveness and mutual benefit.
• Ensures all appliances and systems are in good working order and buildings are neat, clean, and uncluttered. Maintains a maintenance supply inventory.
• Cultivates, recruits, coordinates, and supports volunteers engaged in landscaping, maintenance, and facility improvement projects. Provides guidance and oversight for projects that enhance the safety, functionality, and beauty of the property, including landscaping, seasonal plantings, lawn care, window cleaning, exterior maintenance, and other grounds and facility beautification initiatives.
• Performs routine maintenance, repairs, and facility improvement projects, including painting, patching, carpentry, and general upkeep, to…