Maintenance Manager

Old Greenwood | Truckee, California
Full-Time | Field Operations and Administrative Leadership
Salary: $80,000 annually

Old Greenwood is seeking an experienced, hands-on Maintenance Manager to lead daily maintenance operations for our luxury residential resort community. This field-focused role includes team leadership, project and budget management, fleet service coordination, safety compliance, and guest service.

The ideal candidate is an organized, solutions-focused leader who can manage employees, preventive maintenance, work orders, vendors, budgets, and operational priorities while assisting with hands-on maintenance as needed.

• Lead, train, schedule, and supervise the maintenance team; assign work based on property priorities, guest needs, arrivals, projects, and preventive-maintenance requirements.
• Coordinate weekend coverage, on-call responsibilities, and emergency response.
• Review and approve timekeeping, track labor hours, set performance expectations, and hold employees accountable for productivity, quality, safety, and timely completion.
• Conduct safety meetings, technical training, and team development.
• Coordinate with the front desk, housekeeping, internal departments, vendors, and the General Manager.

• Schedule pre-arrival, quarterly, and annual inspections and manage preventive-maintenance programs.
• Review, prioritize, assign, document, and close work orders accurately and on time; monitor aging work orders and communicate completion timelines.
• Assist with hands-on maintenance and diagnose issues involving plumbing, HVAC, electrical, irrigation, water intrusion, snow conditions, and other property systems.
• Coordinate qualified vendors for specialized work and support emergency response.

• Schedule and oversee projects and vendor work, including site access, work requirements, timelines, safety, scope, quality, and completion.
• Track progress, document updates, verify satisfactory completion, and communicate delays or concerns to management.
• Monitor labor, material, and project costs and identify budget variances.
• Provide weekly reports covering:
• • Labor hours and costs
  • Material purchases and usage
  • Work-order status
  • Active and upcoming projects
  • Vendor schedules and progress
  • Budget performance and variances
  • Staffing, scheduling, safety, and operational concerns

• Coordinate routine service, inspections, repairs, registrations, and maintenance schedules for company vehicles and fleet equipment.
• Schedule qualified vendors, track service records, mileage, repairs, downtime, and upcoming requirements, and communicate status to management.
• Monitor vehicle condition and address safety or reliability concerns promptly.
• Keep maintenance vehicles and equipment clean, organized, inspected, and properly maintained.

• Maintain accurate inventory of tools, equipment, parts, supplies, and maintenance materials, including appropriate minimum and maximum levels.
• Ensure purchases are authorized, cost-effective, documented, and assigned to the correct property, unit, or project.
• Maintain accountability for company tools, vehicles, keys, equipment, and other assets.

• Implement and enforce safety policies, conduct inspections, correct hazards, and ensure proper use of personal protective equipment.
• Maintain safety documentation, training records, and incident reports.
• Keep required California labor-law notices and workplace-safety postings current and properly displayed.
• Ensure work complies with applicable regulations, manufacturer requirements, and company standards.
• Obtain OSHA 10 certification within 90 days of hire if not already certified.