Conference and Events Assistant II

Duties & Responsibilities

• Set up and tear down event spaces, including moving and arranging tables, chairs, stages and other equipment.
• Assist with setup of basic audio visual equipment.
• Loading & unloading of event equipment from trucks, storage areas and transport to event spaces.
• Ensure event spaces are arranged according to client specifications.

• Clean event areas before and after each event to ensure spaces are tidy and ready for the next event or client tours.
• Ensure event spaces meet ADA and Fire Code compliance to maintain safety and accessibility standards.
• Identify necessary repairs and complete necessary work tickets.

• Audit events to ensure they are executed according to client requests and the event agenda.
• Keep storage areas organized and maintained.
• Assist with furniture, equipment and office moves.
• Delivery and pick up of interdepartmental mail, equipment and products to various department outlets.

• Follow all building and employee safety protocols.
• Act as point of contact for on‑site issues and address them promptly with minimal disruptions to events.

• Ability to effectively communicate with staff, students and clients.

• Ability to lift and transport up to 50 lbs.
• Ability to operate dollies, carts and other equipment to move heavy objects safely and efficiently.

• High school diploma or equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

• FLSA:
  Non‑Exempt
• Full Time
• Number of Hours Worked per Week: 40
• Job FTE: 1.0
• Work Calendar:
  Fiscal
• Job Category:
  University Operations
• Benefits Eligible:
  Yes – Full Benefits
• Rate of Pay: $16.50 – $20.63 per hour
• Compensation Type: hourly rate
• Grade: 3
• Career Stream and Level: OC2
• Job Family:
  Conference & Events
• Job Function:
  University Operations
• Criminal background check required:
  Name-based criminal background check (non-security sensitive)
• Number of Vacancies: 1

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.