Maintenance Manager

Position Description for Maintenance Manager

FLSA Classification : FT/exempt

A17

Position Title:

Maintenance Manager

Reports to:

Vice President of Finance and Administration
Date Created/Revised:
July 2026
Salary Range: $65,022 - $76,401+

Phillips Theological Seminary offers theological education dedicated to learning the way of Jesus in order to cultivate vital congregations, communities, conversations, and the public good. The seminary is affiliated with the Christian Church (Disciples of Christ). Located at the trifinium of the Creek, Osage, and Cherokee Nations, and just minutes east of the Greenwood District of Tulsa, OK, better known as Black Wall Street.

Phillips is committed to justice initiatives and relational solidarity. We are committed to diversity, interculturality (e.g., Africana, Latinx, Asian, and Indigenous American communities), and justice with attention to the social realities of race, class, ethnicity, gender, and queer expressions of the human experience.

The Maintenance Manager, in coordination with the Maintenance Assistant, supports Phillips Seminary’s vision by planning, organizing, and directing the maintenance, repair, renovation, and improvement of the seminary facilities and buildings and grounds; supporting new construction and renovation projects; and ensuring jobs are completed safely, efficiently, and in compliance with applicable regulations and established timelines and budgets.

• Perform preventative, predictive, and routine maintenance across the Phillips Theological Seminary campus, including the Cadieux Building, Bedford House, and grounds, while maintaining related maintenance schedules and logs
• Coordinate major maintenance, repairs, and replacement projects for mechanical, electrical, plumbing, and HVAC systems
• Manage and oversee the work of contractors and service providers to ensure quality workmanship, regulatory compliance, and adherence to contract requirements
• Advise VP of Finance and Administration regarding major repairs, capital replacements, and deferred maintenance needs
• Solicit, evaluate, and recommend vendor bids for repairs, replacements, and renovation projects.
• Assist VP of Finance and Administration in developing and monitoring annual capital and operating budgets
• Administer the Maintenance Help Desk system and provide timely response to maintenance requests and work orders
• Manage custodial services and maintain clean, safe, and welcoming facilities for students, employees, and the community
• Coordinate required inspections, testing, and certifications performed bylicensed contractors and regulatory agencies
• Ensure compliance with fire and life safety codes by maintaining fire protectionsystems and equipment in a safe, operational, and up-to-date condition
• Manage inventory of maintenance equipment, tools, and supplies by monitoringstock levels and procuring replacements to support uninterrupted operations
• Provide leadership and subject matter expertise for facilities-related components of the seminary's organizational risk management and business continuity programs
• Conduct routine, non-licensed, facility inspections to identify maintenance needs, safety concerns, and opportunities for preventive maintenance
• Maintain building maintenance software systems

(Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.)

• Ability to work independently under broad organizational guidelines to achieveseminary objectives
• Thorough knowledge of applicable federal, state, and local building, fire, life safety, OSHA, and environmental regulations
• Proficient knowledge of building construction and maintenance procedures
• Proficient knowledge of HVAC, plumbing, electrical, and mechanical systems
• Ability to evaluate maintenance needs and determine when specializedcontractors or consultants are required
• Knowledge of occupational safety practices, hazard identification, and safe work procedures
• Customer-focused approach to working with internal departments
• Strong analytical, troubleshooting, and problem-solving skills
• Sound judgment and effective…