Planning Specialist

Planning Specialist

This position is a specialized technical work planning, scheduling corrective, preventive and predictive maintenance work orders for water and wastewater utilities facilities including but not limited to wastewater treatment facilities, pumping stations, lift stations, and building facilities.

An employee in this position is responsible for improving work force productivity and reducing delays through planning and coordinating personnel, equipment, and materials. Work involves planning and scheduling maintenance and/or construction work orders, from within our organization and from the Client. Work includes analyzing needs, developing / reviewing job plans, preparing work orders, editing work orders to provide specific instructions, compiling statistical data, and generating reports, and work closely with Maintenance Technicians, Maintenance Supervisor, and Maintenance Manager.

An employee in this class works with relative independence within established policies and procedures. Work is performed under the general supervision of the Maintenance Manager.

Primary duties/responsibilities include receiving all non-emergency requests for job maintenance work; reviewing and screening each request for priority, completeness, accuracy, and necessity. Examining the job to be performed and determining the best way to accomplish the work; consulting with the requestor, available job plans, maintenance technicians, O&M manuals, and/or Maintenance Manager. Investigating asset history, whether the job had been planned and whether the job had been performed previously;

conferring with others that may be involved or knowledge about the job. Planning job requirement details and phases; determining job resource requirements; determining equipment and external resource needs; and estimating total cost in terms of labor, material, and external charges. Assembling the planned job package which may include a detailed work order, bill of materials, requisitions for materials, required permits (lock-out/tag-outs) prints, sketches, and photos.

Staging material for ready to schedule work. Working closely with Operations to allocate, schedule and coordinate the resources required for specific jobs; determining when jobs are started, and which resources are applied. Preparing work schedules for crews based on priorities and efficiency. Calculating and monitoring work backlogs; including non-ready and ready to schedule work orders. Assisting maintenance supervisor by preparing weekly schedules based on labor availability.

Keeping abreast of schedule status and personnel availability and coordinating schedule adjustments with O&M supervisors. Calculating and reviewing schedule adherence (%
Schedule Compliance, %
PM Compliance), notating schedule status of individual jobs, receiving and reviewing completed work order details and reviewing actual labor and material usage relative to estimated usage. Obtaining and acting on feedback from craft and maintenance supervisors to improve work order planning. Operating a computerized maintenance management system, including job plans, work orders, scheduling applications, data processing, material and service ordering and creating management reports.

May assist in providing specifications for and coordinating the receipt of materials, parts and equipment. Compiling and analyzing statistics on work completed to track activities and crew performance (MTTR, MTBF, Availability, Labor Utilization). Performing related duties as required by the maintenance manager.

Work environment includes being occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.