Clerkship Coordinator - Neurology

Clerkship Coordinator

The Clerkship Coordinator is responsible for the day-to-day administrative and operational management of the medical student clerkship within the Department of Neurology. This position serves as a key member of the undergraduate medical education team and supports the Clerkship Director in ensuring an organized, compliant, student-centered educational experience.

The Clerkship Coordinator manages scheduling, evaluations, educational activities, accreditation-related documentation, student communications, and clerkship operations across clinical training sites. The position requires a high degree of independence, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic clinical environment.

Reports directly to the Clerkship Director.

May provide operational guidance to student workers and administrative support staff involved in clerkship activities.

The Clerkship Coordinator works closely with faculty, residents, medical students, Faculty Practice, Hospital and affiliate site personnel, curriculum administrators, and institutional leadership to support the successful operation of the clerkship program.

Internal contacts include:

• Clerkship Directors
• Faculty and residents
• Medical students
• Department administrators
• Curriculum and Dean's Office personnel
• Information technology and educational support staff

External contacts may include:

• Affiliate hospitals and clinical training sites
• Accreditation representatives and surveyors
• Vendors and educational software support personnel

Clerkship Operations and Administration

• Coordinate and manage all administrative aspects of the clerkship program.
• Develop, maintain, adjust and distribute student rotation schedules, call schedules, orientation materials, and clerkship calendars.
• Coordinate student assignments to clinical teams, faculty, and affiliate sites.
• Ensure students receive timely onboarding information, institutional requirements, and site-specific documentation.
• Maintain accurate student records, schedules, and educational documentation.

Student Assessment and Evaluation Management

• Manage evaluation processes within educational management systems (e.g., E
  * Value or equivalent platforms).
• Assign and monitor student evaluations by faculty and residents.
• Track completion of evaluations and escalate delinquent evaluations as appropriate.
• Assist with collection and tracking of mid-clerkship feedback to ensure compliance with institutional and LCME requirements.
• Coordinate examination administration, proctoring, grading support, and exam security procedures as assigned.
• Generate reports related to student performance, evaluations, grading, attendance, and clerkship metrics.
• Assist clerkship director with final grade compilation and submission deadlines.

Accreditation and Compliance Support

• Assist the Clerkship Director with maintaining compliance with LCME accreditation standards and institutional educational policies.
• Maintain organized records and documentation related to accreditation, curriculum review, required clinical experiences, and student assessments.
• Assist with preparation of reports, surveys, annual reviews, and accreditation materials.
• Monitor student completion of required clerkship activities, logs, assignments, and educational requirements.

Educational Activity Coordination

• Coordinate lectures, conferences, small groups, simulation activities, and other educational sessions.
• Reserve rooms/prepare virtual links, prepare educational materials, and provide logistical support for educational activities.
• Assist faculty with audiovisual and educational technology needs as appropriate.
• Maintain lecture archives and educational materials on Blackboard Learn or LMS.

Communication and Student Support

• Serve as…