Equipment Maintenance Coordinator

POSITION INFORMATION

The Equipment Maintenance Coordinator provides exceptional customer service to our independent contractors, customers, vendors, and co-workers in person, on the phone, and via email. The primary responsibility of this position is to serve as a liaison between contractors, maintenance, operations, safety, and repair shop personnel.

• Manage service & maintenance of all company-owned equipment
• Recommend and help implement appropriate maintenance plans and procedures to reduce expenses and improve efficiency
• Place equipment "out of service" for non-compliance with maintenance standards
• Schedule all equipment service, coordinating with contractor and service provider – Including but not limited to PM scheduling, road repairs, WTI 30-day inspections, federal inspections, and monthly maintenance with outside vendors
• Field repair calls, including evaluation of emergency and on-the-road maintenance and repair needs
• Negotiate, approve and process payment for all maintenance and accident repairs outside of Warren Transportation Shops (Towing, mechanical/tire service providers, routing, and/or scheduling service/repairs)
• Verify warranty coverage for work performed on equipment, ensuring warranty repairs are identified and communicated to service providers
• Accurately apply Warren Breakdown Coverage on CES trucks
• Follow up with service providers timely to ensure all work has been performed and on schedule to be completed. Promptly provide good documentation in the company maintenance software with status and delays of repairs.
• Ensure work orders are processed, entered, and closed timely and accurately
• Communicate updates on down equipment with the operations staff and contractors
• Assist with physical damage on insurance claims
• Performs other duties, tasks, or responsibilities as assigned

• High School Diploma or GED
• 1-2 years previous experience and/or training in the transportation industry
• Previous experience in semi-tractor maintenance, either as a mechanic or in a breakdown department
• Proficient in Microsoft Office (Word, Excel, and Outlook)
• Self-motivated and ability to multi-task and work independently
• A team player with a willingness to work on a variety of projects
• Strong communication skills (written, listening, and verbal)
• Proficient and responsive to internal and external vendor and customer communication
• Must be able to demonstrate a proactive commitment to Warren corporate values and the success of all staff

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The essential functions of the role depend on in-person oversight, coaching, and real-time collaboration with management and operations staff. Remote work would remove the employee from direct supervision and eliminate the immediate coaching, escalation support, and call monitoring that the position requires. Because these functions are essential to the role, and remote work would not allow the employee to perform them effectively, working from home is not a reasonable or effective accommodation.

Warren Transport is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.