Facilities Manager

The Facilities Manager ensures all clinic locations operate in a safe, compliant, and efficient physical environment, balancing hands‑on daily oversight with outsourced technical services management. The role is critical to minimizing disruptions, maintaining regulatory compliance, and supporting high-quality patient care.

• Oversee day‑to‑day maintenance of the clinic environment
• Conduct routine inspections of building systems and patient areas
• Ensure cleanliness, safety, and readiness of exam rooms, waiting areas, and administrative spaces
• Address immediate maintenance issues (lighting, doors, minor repairs)
• Maintain a professional, patient‑friendly environment
• Oversee janitorial services (internal or outsourced)
• Ensure adherence to healthcare‑grade cleaning protocols
• Monitor infection control standards in coordination with clinical leadership
• Maintain supply levels for cleaning and sanitation

• Develop and manage a preventive maintenance schedule
• Ensure all systems are routinely serviced, including HVAC systems, plumbing fixtures, electrical systems, and medical gas lines (if applicable)
• Maintain maintenance logs and service records
• Reduce downtime and costly emergency repairs
• Identify, contract, and manage third‑party vendors for specialized services: plumbers, fire safety/system contractors, yard maintenance/snow removal
• Coordinate service schedules and ensure timely completion of work
• Review vendor performance and maintain service agreements
• Verify vendor compliance with licensing, insurance, and safety standards
• Manage bidding processes and cost comparisons for services
• Manage contractors and vendors as they relate to the maintenance and upkeep of all locations

• Maintain non‑clinical equipment on clinic premises, completing necessary testing, maintenance, and repairs as required and maintaining accurate records of all maintenance repairs
• Develop and manage a work order system, including assigning tasks to appropriate contractors
• Oversee facility repairs, upgrades, and renovation projects
• Coordinate construction work to minimize disruption to patient care
• Manage project timelines, budgets, and contractor performance
• Ensure work meets healthcare‑specific standards and codes

• Ensure compliance with healthcare regulations and safety standards: OSHA requirements, fire and life safety codes, infection control standards
• Maintain documentation for inspections and audits
• Coordinate safety drills and emergency preparedness plans
• Ensure proper handling/storage of hazardous materials (if applicable)
• Maintain building safety and security, ensuring the structures meet building code requirements
• Develop and manage response procedures for facility‑related emergencies: power outages
• Act as point of contact for urgent facility issues
• Coordinate rapid vendor response when needed
• Minimize operational disruptions and patient impact

• Monitor building systems (HVAC, electrical panels, backup power)
• Coordinate maintenance of non‑clinical equipment
• Ensure proper functioning of safety systems: fire alarms, sprinklers, security systems
• Work with IT regarding infrastructure (e.g., server rooms, power supply)

• Develop and manage the facilities budget
• Track maintenance and vendor expenses
• Identify cost‑saving opportunities (energy efficiency, preventative care)
• Approve invoices and ensure accurate billing
• Work with clinical and administrative teams to address facility‑related concerns, schedule maintenance without disrupting patient care, and coordinate with leadership on operational planning and expansions
• Work with the Finance Manager to manage annual facility budget
• Coordinate with all other departments as needed, including IT if changes to buildings are necessary for IT‑related implementations

• Degree in facilities management, engineering, property management or a related field is preferred; equivalent job‑related experience is required
• Knowledge of building systems (HVAC, electrical, plumbing), safety regulations, and preventive maintenance…